Operations & Admin Specialist — Flexible Hours

Alam Biru Automotif Utama PLT; Parit Raja; On-site; MYR 24,000 - 36,000; Full time

Benefits offered by this job

Annual Leave

Medical Leave

Company Activities

Flexi working hours

Job summary

Alam Biru Automotif Utama PLT is seeking a detail-oriented Operations Administrative Assistant to support data integrity across the company systems in Malaysia. You will assist with data entry, document preparation, order processing, and routine inquiries to keep daily operations running smoothly.

The role requires strong attention to detail, good time management, and the ability to communicate in English, Mandarin, and Bahasa Malaysia.

Qualifications

• Assist with data entry and ensure the accuracy and integrity of operational data.
• Support the sales and customer service teams by preparing documents, processing orders, and responding to basic inquiries.
• Manage document management processes, ensuring all operational documents are organized, accessible, and securely stored.
• Perform general office administration tasks as needed, contributing to the smooth day-to-day functioning of the office.
• Demonstrate strong attention to detail in all tasks, from data entry to document handling, to minimize errors.
• Utilize effective time management skills to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Maintain and update accurate records of daily operations, including inventory levels, sales transactions, and customer information.
• Provide essential clerical support to the operations team, including preparing documents, managing correspondence, and organizing files to ensure efficient document management.
• Assist with customer service inquiries and support, addressing customer needs promptly and professionally, and leveraging strong communication and relationship-building skills.
• Coordinate and schedule operational tasks, ensuring timely completion and effective time management to support the smooth running of daily activities.
• Support sales activities by providing necessary information, processing orders, and liaising with customers, utilizing product knowledge and negotiation skills where applicable.
• Manage incoming and outgoing communications, including emails and phone calls, ensuring professional and timely responses in English, Mandarin, and Bahasa Malaysia.
• Contribute to office administration by performing general clerical duties, maintaining office supplies, and ensuring a well-organized workspace.

Skills

Data entry

Attention to detail

Time management

Office administration

Document handling

Communication skills

Job description

Alam Biru Automotif Utama PLT is seeking a detail-oriented Operations Administrative Assistant to support data integrity across the company systems in Malaysia. You will assist with data entry, document preparation, order processing, and routine inquiries to keep daily operations running smoothly.

The role requires strong attention to detail, good time management, and the ability to communicate in English, Mandarin, and Bahasa Malaysia.