Operations Admin Intern — Inventory, Invoicing & Compliance

Grandmama's; Kajang; On-site; MYR 33,000 - 56,000; Full time

Job summary

Grandmama’s, a renowned Malaysian restaurant brand, seeks an administrative assistant in Kajang to support daily operations from our Central Kitchen. You will handle data entry, filing, inventory updates, and invoice processing, ensuring records are accurate and compliant.

The role collaborates with 3PL providers, sources supplier quotations, maintains halal and HACCP documentation, and assists with audits and training records. Diploma or degree required; proficiency in MS Office is essential.

Qualifications

• Diploma or Degree in Business Administration, Food Science, Quality Management, or related field.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Assist daily administrative duties including data entry and filing.
• Update and maintain inventory management system and stock records.
• Process supplier invoices with accurate data entry into accounting or inventory systems.
• Coordinate with 3PL providers for deliveries and shipment schedules.
• Assist in sourcing quotations and updating pricing records.
• Maintain Halal and HACCP documentation and related compliance records.
• Support Central Kitchen team with reports and audits and assist with ad hoc duties.

Skills

Microsoft Office

Education

Diploma/Degree in Business Administration or Food-Related Quality Management

Job description

Grandmama’s, a renowned Malaysian restaurant brand, seeks an administrative assistant in Kajang to support daily operations from our Central Kitchen. You will handle data entry, filing, inventory updates, and invoice processing, ensuring records are accurate and compliant.

The role collaborates with 3PL providers, sources supplier quotations, maintains halal and HACCP documentation, and assists with audits and training records. Diploma or degree required; proficiency in MS Office is essential.