Administration Executive

All Good Food Manufacturing Sdn Bhd; Seremban; On-site; MYR 33,000 - 56,000; Full time

Job summary

All Good Food Manufacturing Sdn Bhd in Seremban is seeking a detail‑oriented Document Control professional to manage SOPs, ERP data and cross‑department records. You will maintain the document master list, ensure only current approvals are used on site, and support ISO/HACCP documentation and audits.

Responsibilities include preparing production, inventory and usage reports, organizing Excel data records, and updating training records.

Qualifications

• Must communicate in Mandarin to serve Mandarin-speaking customers.
• Diploma or Degree in Business Administration, Food Technology, Supply Chain or related field.
• 1–2 years in admin support, document control, or manufacturing environment.
• Familiar with ISO 22000, HACCP or other food safety management systems is an advantage.
• Proficiency in Microsoft Excel and Microsoft Office.
• ERP system experience or willingness to learn ERP data entry and maintenance.
• High attention to detail and strong organizational skills.
• Able to handle documentation systematically and maintain accurate records.
• Multitasking, responsible, proactive, and able to work independently with minimal supervision.

Responsibilities

• Control the issuance, revision, and distribution of SOPs and operational records.
• Maintain the document master list and coding system.
• Ensure only the latest approved documents are in use on-site.
• Support ISO documentation filing and compliance requirements.
• Manage document retention in accordance with company policies.
• Prepare production, inventory, and usage reports.
• Organize and maintain Excel data records.
• Assist in preparing materials for management meetings.
• ERP System Maintenance: maintain and update ERP data and ensure data consistency.
• Generate routine and ad hoc reports from the ERP system.
• Cross-Departmental Support: organize records for production, sanitation, equipment, and quality control.
• Track and follow up on missing or incomplete documentation.
• Support internal and external audit documentation requirements.
• Manage document circulation and approval tracking.
• Assist in managing and updating training records.

Skills

Microsoft Excel

Microsoft Office

Attention to detail

Organizational skills

Multitasking

Independent work

Education

Diploma or Degree in Business Administration, Food Technology, Supply Chain

Tools

ERP System

Job description

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All Good Food Manufacturing Sdn Bhd – Seremban, Negeri Sembilan

Control the issuance, revision, and distribution of SOPs and operational records

Maintain the document master list and coding system

Ensure only the latest approved documents are in use on-site

Support ISO documentation filing and compliance requirements

Manage document retention in accordance with company policies

Prepare production, inventory, and usage reports

Organize and maintain Excel data records

Assist in preparing materials for management meetings

2. ERP System Maintenance

Maintain and update ERP data (production and inventory records)

Ensure consistency and accuracy between system data and physical records

Generate routine and ad hoc reports from the ERP system

3. Cross-Departmental Support

Organize and maintain records for production, sanitation, equipment, and quality control

Track and follow up on missing or incomplete documentation

Support internal and external audit documentation requirements

Manage document circulation and approval tracking

Assist in managing and updating training records

Job Requirements:

Must be able to communicate in Mandarin language to serve Mandarin-speaking customers.

Diploma or Degree in Business Administration, Food Technology, Supply Chain, or related field, fresh graduate are welcome to apply

1–2 years of experience in administrative support, document control, or manufacturing environment (preferably food industry)

Familiar with ISO 22000, HACCP, or other food safety management systems is an advantage

Proficiency in Microsoft Excel and Microsoft Office

Preferable experience with ERP systems or willingness to learn ERP data entry and maintenance

High attention to detail and strong organizational skills

Able to handle documentation systematically and maintain accurate records

Multitasking, responsible, proactive, and able to work independently with minimal supervision