Operations Admin Executive

HAVI Logistics (M) Sdn Bhd; Klang City; On-site; MYR 85,000 - 120,000; Full time

Job summary

HAVI Logistics (M) Sdn Bhd in Malaysia seeks an experienced Operations Administration Lead to oversee procurement, 3PL transport, billing, and reporting, coordinating with cross-functional teams to ensure smooth supply chain operations.

The role requires a Diploma or Bachelor's in Business Admin, Logistics or related field, 3–5 years in ops admin or logistics, and strong Excel/reporting skills; supervisory experience is a plus.

Qualifications

• Diploma or Bachelor's degree in a related field is required.
• 3–5 years of experience in operations administration, logistics, transport, procurement, billing or supply chain.
• Experience supervising or coordinating a team is an advantage.
• Knowledge of 3PL transport operations is preferred.
• Strong Microsoft Excel and reporting skills are required.

Responsibilities

• Lead and coordinate an Operations Administration team.
• Manage procurement activities including PR, PO, GRN, vendor coordination, and invoice tracking.
• Oversee 3PL transport procurement and documentation.
• Manage billing processes, invoice verification, and reporting.
• Handle OSND (Over, Short & Damaged) claims and follow-up with transporters.
• Monitor Delivery Note (DN) issuance, tracking, and documentation.
• Oversee attendance records for 3PL manpower, drivers, and lumpers.
• Prepare CPH reports and monitor operational productivity.
• Maintain trackers, reports, and operational records.
• Coordinate with Warehouse, Transport, Inventory, Finance, Customer Service, and other stakeholders

Skills

Excel & reporting

Analytical skills

Stakeholder management

Education

Diploma or Bachelor's Degree in Business Administration, Logistics, Supply Chain, Operations Management, or related field

Job description

Lead and coordinate an Operations Administration team, managing procurement activities including PR, PO, GRN, vendor coordination, and invoice tracking. Oversee 3PL transport procurement and documentation, billing processes, invoice verification, and reporting. Handle OSND (Over, Short & Damaged) claims and follow-up with transporters, monitor Delivery Note (DN) issuance, tracking, and documentation. Oversee attendance records for 3PL manpower, drivers, and lumpers, and prepare CPH reports while monitoring operational productivity.

Key responsibilities

• Lead and coordinate an Operations Administration team
• Manage procurement activities including PR, PO, GRN, vendor coordination, and invoice tracking
• Oversee 3PL transport procurement and documentation
• Manage billing processes, invoice verification, and reporting
• Handle OSND (Over, Short & Damaged) claims and follow-up with transporters
• Monitor Delivery Note (DN) issuance, tracking, and documentation
• Oversee attendance records for 3PL manpower, drivers, and lumpers
• Prepare CPH reports and monitor operational productivity
• Maintain trackers, reports, and operational records
• Coordinate with Warehouse, Transport, Inventory, Finance, Customer Service, and other stakeholders

About you

• Diploma or Bachelor's Degree in Business Administration, Logistics, Supply Chain, Operations Management, or a related field
• Minimum 3 to 5 years of experience in operations administration, logistics, transport, procurement, billing, or supply chain
• Experience in supervising or coordinating a team is an advantage
• Knowledge of 3PL transport operations is preferred
• Strong Microsoft Excel and reporting skills
• Good analytical, communication, and stakeholder management skills
• Able to work in a fast-paced environment and manage multiple priorities

HAVI is a privately held global company that innovates, optimizes and drives the supply chains and marketing promotions of many of the best known brands in the world. When you work at HAVI, you have a chance to make your mark – to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customers… and to touch the lives of people both at home and around the world.