Operations & Admin Coordinator

IBAG PREMIUM (M) SDN BHD; Selangor; On-site; MYR 22,000 - 28,000; Full time

Job summary

IBAG PREMIUM (M) SDN BHD is seeking an Operations & Admin Coordinator in Selangor to manage day-to-day office operations, facilities and stock, while supporting inventory, fulfilment and general administration. You will liaise with vendors and cross‑department teams to ensure smooth workflow and timely deliveries.

The role offers hands-on exposure to a broad range of operations, with visible impact across the company and opportunities to streamline processes.

Qualifications

• Monitor day-to-day operational needs of the office and ensure the workplace is properly maintained.
• Arrange service providers (plumber, electrician, AC technician, cleaner) when required.
• Report and follow up on office repairs and coordinate with building management or external vendors as needed.
• Monitor and replenish office supplies and stock, including stationery, pantry items and packaging materials.
• Manage incoming parcels, documents, samples and deliveries and coordinate with departments for collection or distribution.
• Provide general administrative support including data entry, filing, documentation, printing, scanning and photocopying.

Responsibilities

• Office Operations & Maintenance: Monitor the day-to-day operational needs of the office and ensure the workplace is properly maintained.
• Arrange plumber, electrician, air-conditioning technician, cleaner or other service providers when required.
• Report and follow up on office repairs and maintenance and coordinate with building management or external vendors when necessary.
• Ensure office facilities are in proper working condition.

Skills

Office Operations

Facilities Management

Inventory Management

Stock Control

Administrative Support

Documentation & Filing

Data Entry

Job description

• Run daily office ops: maintain facilities, manage supplies & parcels, support inventory, fulfilment & admin.
• Join a hands‑on ops team coordinating vendors and cross‑department fulfilment.
• Gain visible impact and broad ops exposure!

RM 2000 - RM 2500

The Operations & Admin Coordinator is responsible for day‑to‑day office operations and maintenance, managing office supplies and stock, handling incoming and outgoing parcels, supporting inventory and fulfilment tasks, coordinating with vendors and other departments, and providing general administrative and documentation support.

Job Requirements

Key Responsibilities:

• Office Operations & Maintenance: Monitor the day‑to‑day operational needs of the office and ensure the workplace is properly maintained.
• Arrange plumber, electrician, air‑conditioning technician, cleaner or other service providers when required.
• Report and follow up on office repairs and maintenance and coordinate with building management or external vendors when necessary.
• Ensure office facilities are in proper working condition.

Office Supplies & Office Stock:

• Monitor and maintain sufficient office supplies and general office stock (stationery, printing supplies, pantry items, cleaning supplies, packaging materials, general-use office items).
• Check stock levels, prepare replenishment requests and avoid unnecessary stock shortages.

Parcel Receiving & Internal Distribution:

• Manage incoming parcels, documents, samples and deliveries: receive and check incoming parcels, record parcels where necessary, inform relevant departments or staff, arrange collection or internal distribution.
• Follow up on unidentified or outstanding parcels and coordinate outgoing courier arrangements when required.
• Assist the Inventory, Fulfilment & Operation Executive with operational tasks such as stock counting, checking stock movement, updating inventory records, preparing stock for fulfilment, packing support during busy periods, organising stock and storage areas, checking packaging materials, and assisting with stock receiving from suppliers.
• Coordinate operational requirements between different departments and external suppliers; follow up on items requested by departments and coordinate movement of products, samples, documents and materials.
• Communicate with courier companies and suppliers, arrange maintenance service providers, and follow up on deliveries, purchases and outstanding operational matters to ensure requests are completed and closed properly.

General Administration & Documentation:

• Provide general administrative support including data entry, filing and documentation, printing, scanning and photocopying, preparing simple reports, maintaining operational records, purchase and expense documentation, updating supplier and service‑provider contacts, and assisting with other reasonable administrative and operational duties when required.

Skills

Office Operations

Facilities Management

Inventory Management

Stock Control

Administrative Support

Documentation & Filing

Data Entry