Operation Coordinator

Ollys Food and Beverage Sdn Bhd; Petaling Jaya; On-site; MYR 42,000 - 58,000; Full time

Job summary

Ollys Food and Beverage Sdn Bhd is seeking an Operations Coordinator in Petaling Jaya to ensure day-to-day operations run smoothly, from deliveries and event logistics to client orders and invoicing.

The role is hands-on and varied, requiring organisation, proactivity and a willingness to learn. On-site work, fresh graduates are welcome, with responsibilities spanning operations, client liaison and event support.

Qualifications

• Diploma or Bachelor's degree in business, operations, marketing or a related field — or equivalent practical capability.
• Strong organisation and attention to detail; able to juggle several tasks reliably.
• Good written communication in Bahasa Malaysia (required) and English.
• Comfortable with digital tools — spreadsheets, accounting software (or willingness to learn), and AI tools.
• Proactive, dependable, and genuinely eager to learn and take on more.
• Able to work on-site in Petaling Jaya.
• Fresh graduates are welcome to apply.

Responsibilities

• Delivery & fulfilment operations: prepare daily deliveries, route planning, labeling and packing.
• Coordinate collections and hand-offs with delivery riders and courier partners.
• Keep storage, inventory and fulfilment area organised and audit-ready.
• Enter client orders into the production workflow for the team to fulfil.
• Generate invoices accurately and issue them to clients upon approval.
• Record client payments and attach payment confirmations in QuickBooks.
• Manage ongoing orders and communication with existing clients.
• Handle client inquiries professionally, escalate pricing matters when needed.
• Build reliable, friendly working relationships that reflect well on Olly's.
• Coordinate event logistics end to end: crew, drivers, equipment and printed materials.
• Liaise with printing partners for stickers, foam boards and other collateral.
• Ensure each event is well-prepared and runs smoothly.

Skills

Organisational skills

Attention to detail

Written communication

Proactive

Education

Bachelor's degree in Business/Operations or related field

Diploma in Business/Operations or related field

Tools

QuickBooks

Spreadsheets

AI tools

Job description

The Operations Coordinator keeps our day-to-day operations running smoothly — from preparing deliveries and coordinating events to managing client orders, invoicing and inquiries. It is a hands-on, varied role with real ownership, suited to someone organised, proactive and eager to learn.

Key responsibilities

Delivery & fulfilment operations

Prepare daily deliveries: delivery notes, route planning, sticker printing, packing and labelling of cups, tubs and boxes

Coordinate collections and hand-offs with delivery riders and courier partners

Keep storage, inventory and the fulfilment area organised and audit-ready

Enter client orders into the production workflow for the team to fulfil

Generate invoices accurately and issue them to clients upon approval

Record client payments and attach payment confirmations in QuickBooks

Client & inquiry management

Manage ongoing orders and communication with existing clients

Handle client inquiries professionally, escalating new-business and pricing matters as appropriate

Build reliable, friendly working relationships that reflect well on Olly's

Event coordination

Coordinate event logistics end to end: crew, drivers, equipment and printed materials

Liaise with printing partners for stickers, foam boards and other event collateral

Ensure each event is well-prepared and runs smoothly

Requirements:

Diploma or Bachelor's degree in business, operations, marketing or a related field — or equivalent practical capability

Strong organisation and attention to detail; able to juggle several tasks reliably

Good written communication in both Bahasa Malaysia (required) and English

Comfortable with digital tools — spreadsheets, accounting software (or willingness to learn), and AI tools

Proactive, dependable, and genuinely eager to learn and take on more

Able to work on-site in Petaling Jaya

Fresh graduates are welcome to apply