Operation Admin, Supervisor

ALAM FLORA ENVIRONMENTAL SOLUTIONS SDN BHD; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Sports

Parking

Performance Incentive Scheme

Wellness Program

Job summary

ALAM FLORA ENVIRONMENTAL SOLUTIONS SDN BHD is seeking a meticulous Supervisor, Operations Administration to support the Operations Department in managing administrative functions, document workflows, procurement and SAP transactions.

Based in Kuala Lumpur, the role requires a diploma or certificate in operations or related fields, at least 1 year in Operations Administration, strong document management, procurement knowledge, and good stakeholder coordination.

Qualifications

• Diploma or Certificate in Operations Management, Supply Chain, Management, or related disciplines.
• Minimum 1 year experience in Operations Administration or similar roles.
• Strong document management and administrative coordination skills.
• Good knowledge of procurement and payment processes.
• Experience with SAP or ERP systems is preferred.
• Strong communication and stakeholder management abilities.
• Able to work independently and manage multiple priorities.

Responsibilities

• Provide day-to-day administrative support to the Head of Operations (HOD).
• Prepare, review, and check operational documents prior to HOD verification and approval.
• Coordinate meetings, prepare meeting minutes, and monitor follow-up actions.
• Maintain confidential departmental records and operational documentation.
• Monitor and track outstanding action items and operational status updates.
• Manage document movement, tracking, transmittals, and filing systems.
• Ensure all documents are properly maintained, updated, and audit-ready.
• Act as SAP user and focal person for system transactions and workflow processing.
• Process and monitor SAP requests, approvals, and documentation within established timelines.
• Support procurement documentation and approval processes.

Skills

Document management

Administrative coordination

Stakeholder management

Communication skills

Independent work

Problem-solving

Education

Diploma/Certificate in Operations Management or related

Tools

SAP

Job description

We are looking for a meticulous, organized, and proactive Supervisor, Operations Administration to support the Operations Department in managing administrative functions, document workflows, procurement and payment documentation, SAP transactions, operational reporting, and stakeholder coordination. This role will be based under Genesis Facility Solutions Sdn Bhd

Key responsibilities

Provide day-to-day administrative support to the Head of Operations (HOD)

Prepare, review, and check operational documents prior to HOD verification and approval

Coordinate meetings, prepare meeting minutes, and monitor follow-up actions

Maintain confidential departmental records and operational documentation

Monitor and track outstanding action items and operational status updates

Manage document movement, tracking, transmittals, and filing systems

Ensure all documents are properly maintained, updated, and audit-ready

Act as the department's SAP user and focal person for system transactions and workflow processing

Process and monitor SAP requests, approvals, and documentation within established timelines

Support procurement documentation and approval processes

About you

Diploma or Certificates, Operations Management, Supply Chain, Management, or related disciplines

Minimum 1 years of experience in Operations Administration, Administrative Coordination, or similar roles

Strong document management and administrative coordination skills

Good knowledge of procurement and payment processes

Experience using SAP or ERP systems (preferrable)

Strong communication and interpersonal skills

Excellent stakeholder management and coordination abilities

Strong follow-up and problem-solving skills

Able to work independently and manage multiple priorities

Incorporated in 1995, Alam Flora Sdn Bhd is one of the leading environmental management companies in Malaysia that is dedicated to serving communities to manage and reduce waste with minimal environmental impact.Being one of the largest concession holders of Malaysia’s national solid waste management and public cleansing privatization project, Alam Flora provides comprehensive waste management services to several concession areas in certain regions of Peninsular Malaysia, the Federal Territory of Kuala Lumpur and Putrajaya, and Pahang.Alam Flora collaborates closely with 13 Local Authorities (LA) to provide public cleansing and waste management for 33 schemes zones.Annually, Alam Flora amasses an average of 1.01 million tonnes of waste. A substantial percentage of this waste originates from public cleansing where covered and open drains, beaches, highways, main roads, side and back lanes are manually and mechanically cleansed. While solid waste management is the primary business driver, Alam Flora takes on a holistic approach to waste management by constantly striving to enrich the communities and the environment by increasing the quality of life. Alam Flora has achieved local and international recognition: - ISO 9001 and ISO 14001 certification.Alam Flora understands the welfare of the environment is vital to our communities’ wellbeing and health. Alam Flora actively pursues projects and initiatives that benefit the waste industry, the communities and the ecosystem.

Perks and benefits Medical Miscellaneous allowance Dental Sports (e.g. Gym) Parking Performance Incentive Scheme, Wellness Program, Be