Onboarding & HR Admin Specialist - Fresh Grads Welcome

Private Advertiser; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

Private Advertiser in Kuala Lumpur seeks an HR Administrator (Onboarding & Administration) to support end-to-end onboarding, pre-employment processes, and records management. Fresh graduates with a Diploma or BA in HR or related field are encouraged to apply.

You will handle onboarding documentation, employment pass applications, background checks, and medical clearances to ensure compliant and smooth hiring.

Qualifications

• Diploma or Bachelor's Degree in HR, business, or related field required.
• Preference for HR administration or onboarding experience.
• Experience handling employment pass/work permit applications preferred.
• Knowledge of employment regulations and onboarding compliance.
• Experience coordinating background screening and medical exams.
• Strong organizational and administrative skills with accuracy.
• Excellent communication and stakeholder management abilities.
• Ability to handle confidential information discretely.
• Proficient in MS Office and HR systems; multitasking capability.
• Ability to manage multiple priorities and tight deadlines.

Responsibilities

• Coordinate end-to-end onboarding process for new hires.
• Collect, verify, and maintain onboarding documents and records.
• Prepare employment-related documents and facilitate orientation.
• Coordinate employment pass, work permit, and visa applications.
• Liaise with government agencies and vendors on status and compliance.
• Track pass validity, renewals, and expiry dates.
• Coordinate background screening and reference checks with vendors.
• Escalate adverse findings to HR for assessment.
• Arrange and monitor pre-employment medical examinations.
• Maintain confidential medical information and compliance.
• Maintain accurate employee records and HR databases.
• Generate onboarding reports and support audits and reviews.
• Provide admin support for other HR activities and projects.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office / HR systems

Time management

Education

Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office

HRIS / HR systems

Job description

Private Advertiser in Kuala Lumpur seeks an HR Administrator (Onboarding & Administration) to support end-to-end onboarding, pre-employment processes, and records management. Fresh graduates with a Diploma or BA in HR or related field are encouraged to apply.

You will handle onboarding documentation, employment pass applications, background checks, and medical clearances to ensure compliant and smooth hiring.