Onboarding & HR Admin Specialist

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

Jobstreet Malaysia is seeking an HR Administrator focused on onboarding and administration. The role supports end-to-end onboarding, employment pass processing, background checks, and medical examinations for new hires, while maintaining accurate records and ensuring compliance with regulations.

Fresh graduates are welcome to apply. The position requires strong organizational skills, attention to detail, and effective stakeholder management to ensure a smooth hiring process.

Qualifications

• Diploma or Bachelor's degree in HR, business admin, or related field.
• Preference for HR administration or onboarding experience.
• Experience handling employment pass/work permit applications preferred.
• Knowledge of employment regulations and onboarding compliance requirements.
• Experience coordinating background screening and medical examination processes.

Responsibilities

• Coordinate end-to-end onboarding for new hires.
• Collect and verify onboarding documents and ensure submissions on time.
• Prepare employment documents and facilitate new hire orientation.
• Coordinate employment pass/work permit applications and renewals with authorities.
• Arrange pre-employment medical examinations and track clearances.
• Maintain HR records and ensure data privacy compliance.
• Generate onboarding reports and support HR audits.

Skills

Attention to detail

Stakeholder management

Organisational skills

Communication skills

MS Office proficiency

Education

Diploma or Bachelor's Degree in HR/Business Admin

Tools

Microsoft Office

HR systems

Job description

Jobstreet Malaysia is seeking an HR Administrator focused on onboarding and administration. The role supports end-to-end onboarding, employment pass processing, background checks, and medical examinations for new hires, while maintaining accurate records and ensuring compliance with regulations.

Fresh graduates are welcome to apply. The position requires strong organizational skills, attention to detail, and effective stakeholder management to ensure a smooth hiring process.