HR Assistant: Payroll, Onboarding & Admin

Hao Wei xps Sdn bhd; Johor Bahru; On-site; MYR 36,000 - 60,000; Full time

Job summary

Hao Wei xps Sdn bhd in Malaysia seeks an organized HR and Admin Assistant to support day‑to‑day HR activities, including payroll preparation, statutory contributions, recruitment, onboarding and maintaining employee records.

You will assist with work pass administration, HRIS data, performance processes and HR reporting while coordinating benefits and training. Fresh graduates are welcome to apply with relevant qualifications.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, Management or related field.
• 1–2 years of experience in HR, payroll or administration preferred; fresh graduates welcome.
• Basic knowledge of payroll and Malaysian statutory requirements (EPF, SOCSO, EIS, PCB) is a plus.
• Proficient in Microsoft Office, especially Excel, Word and Outlook.
• Good written and verbal communication in English and Bahasa Malaysia.

Responsibilities

• Assist monthly payroll prep including attendance, overtime, allowances and deductions.
• Assist with statutory submissions and payments (EPF, SOCSO, EIS, PCB).
• Support recruitment activities: job ads, screening and interview coordination.
• Prepare employment contracts and coordinate onboarding and offboarding.
• Maintain accurate employee records, leave, attendance and HR system data.
• Assist with work permit/pass applications and renewals.
• Support performance reviews and employee objective setting.
• Prepare HR reports and assist with audits and compliance docs.
• Coordinate employee benefits, training and HR-related activities.
• Provide general office and administrative support.

Skills

English & Bahasa Malaysia

Communication

Attention to detail

Confidentiality

Independent worker

Education

Diploma/Bachelor in HR/BA/related

Tools

BrioHR

Microsoft Excel

Job description

Hao Wei xps Sdn bhd in Malaysia seeks an organized HR and Admin Assistant to support day‑to‑day HR activities, including payroll preparation, statutory contributions, recruitment, onboarding and maintaining employee records.

You will assist with work pass administration, HRIS data, performance processes and HR reporting while coordinating benefits and training. Fresh graduates are welcome to apply with relevant qualifications.