On-Site Office Admin & Operations Specialist

Hebe Beauty Style Malaysia; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Hebe Beauty Style Malaysia is seeking an Admin Executive to support daily office operations at our Petaling Jaya base. The role focuses on ensuring smooth administration, facilities upkeep, and seamless coordination with management and staff in a fast-paced beauty environment.

Ideal candidates bring 0-2 years in admin/facilities, strong organizational and multitasking skills, and proficiency in English and Mandarin to communicate with a diverse client and partner base.

Qualifications

• 0-2 years of experience in office administration, facilities management, or related functions.
• Diploma or Bachelor's Degree in Business Administration, Management, or related field.
• Strong organizational skills with attention to detail and time management.
• Ability to multitask and work independently in a fast-paced environment.
• Excellent communication and interpersonal skills with internal and external stakeholders.
• Proficient in English and Mandarin (spoken and written).

Responsibilities

• Manage daily office administration operations to ensure a smooth workplace.
• Oversee office facilities, utilities, security, cleaning, and upkeep.
• Manage office assets, tracking, maintenance, and disposal.
• Coordinate office renovation, relocation, and improvement projects.
• Handle procurement of office supplies and IT equipment.
• Liaise with vendors and service providers for timely, quality service.
• Manage vendor relationships and support contract arrangements.
• Coordinate business travel arrangements, flights, accommodation, and logistics.
• Assist with onboarding/offboarding and company asset management.
• Support HR operations and employee welfare initiatives.

Skills

Organizational skills

Time management

Multitasking

Communication

Vendor liaison

Education

Diploma or Bachelor's Degree in Business Administration/Management

Job description

Hebe Beauty Style Malaysia is seeking an Admin Executive to support daily office operations at our Petaling Jaya base. The role focuses on ensuring smooth administration, facilities upkeep, and seamless coordination with management and staff in a fast-paced beauty environment.

Ideal candidates bring 0-2 years in admin/facilities, strong organizational and multitasking skills, and proficiency in English and Mandarin to communicate with a diverse client and partner base.