Procurement & Project Support Administrator

ELSA; Kampung Malaysia Tambahan; On-site; MYR 33,000 - 67,000; Full time

Job summary

ELSA in Kuala Lumpur, Malaysia is seeking a Technical Assistant to support procurement, document control and broader project admin for Oil & Gas projects.

The role involves preparing PRs/POs, monitoring schedules, processing invoices, and maintaining records with strong MS Office and ERP experience. Diploma holders with 5+ years in similar roles are preferred, along with excellent organizational and communication skills.

Qualifications

• Diploma required in management, finance, business administration, engineering technology or related field.
• Minimum 5 years of experience as a Technical Assistant in engineering/construction or oil & gas.
• Experience using ERP/procurement systems for purchasing and cost tracking.
• Proficient in MS Office; strong English communication skills.
• Strong organizational, administrative and document management abilities.

Responsibilities

• Prepare and process PRs and POs per project requirements and procedures.
• Monitor procurement schedules to ensure timely orders and deliveries.
• Review and process vendor invoices per contractual terms and procedures.
• Coordinate verification of goods received and services completed; resolve discrepancies.
• Monitor project expenditures; maintain cost tracking records and reports.
• Maintain procurement records; close POs and contracts after deliverables and final payment.
• Support budgeting and cash flow planning with expenditure forecasts and payment schedules.
• Track status of procurement activities, service requests, contracts, and documentation.
• Manage project correspondence and ensure accurate records and follow-up.
• Maintain project documentation with version control and traceability.
• Provide admin support to project teams: document control, meetings, reporting.
• Assist in planning and coordinating project events, meetings and workshops.

Skills

English proficiency

Organizational skills

Communication skills

Education

Diploma in related discipline

Tools

Microsoft Office Suite

ERP software

Job description

ELSA in Kuala Lumpur, Malaysia is seeking a Technical Assistant to support procurement, document control and broader project admin for Oil & Gas projects.

The role involves preparing PRs/POs, monitoring schedules, processing invoices, and maintaining records with strong MS Office and ERP experience. Diploma holders with 5+ years in similar roles are preferred, along with excellent organizational and communication skills.