Officer - Facility Maintenance

Tiong Nam Logistics Solutions Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 67,000; Full time

Job summary

Tiong Nam Logistics Solutions Sdn Bhd in Malaysia is seeking a detail-oriented Administrative Assistant to support the Facility & Maintenance Department. You will handle day-to-day records, prepare requisitions, schedules, and coordinate with contractors and service providers.

Ideal candidates hold a Diploma or Degree and at least 2 years in related admin roles, with proficiency in Microsoft Office and strong English and Bahasa Malaysia communication.

Qualifications

• Good administrative, coordination and organizational skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to communicate effectively with contractors, suppliers and internal stakeholders.

Responsibilities

• Provide day-to-day administrative support to the Facility & Maintenance Department.
• Coordinate and maintain records related to building, facility, equipment and maintenance activities.
• Prepare purchase requisitions, purchase orders, quotations, invoices and other related documents.
• Liaise with contractors, suppliers and service providers on maintenance works, quotations, schedules and follow-up matters.
• Coordinate preventive and corrective maintenance schedules and ensure proper documentation is maintained.
• Assist in monitoring maintenance requests, work orders and completion status.
• Maintain proper filing of maintenance records, contracts, permits, service reports and related documents.
• Assist in tracking department expenses, invoices and payment status.
• Prepare reports, summaries and documentation for management review.
• Coordinate meetings, appointments, site visits and other departmental activities.
• Follow up with internal departments and external parties on outstanding maintenance or facility-related matters.
• Ensure all administrative records are updated accurately and maintained in an orderly manner.
• Perform any other duties and responsibilities assigned by the Management.

Skills

Administrative skills

Coordination skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Diploma or Degree in Business Administration/Management/Facilities Management

Tools

Microsoft Office

Job description

Provide day-to-day administrative support to the Facility & Maintenance Department.

Coordinate and maintain records related to building, facility, equipment and maintenance activities.

Prepare purchase requisitions, purchase orders, quotations, invoices and other related documents.

Liaise with contractors, suppliers and service providers on maintenance works, quotations, schedules and follow-up matters.

Coordinate preventive and corrective maintenance schedules and ensure proper documentation is maintained.

Assist in monitoring maintenance requests, work orders and completion status.

Maintain proper filing of maintenance records, contracts, permits, service reports and related documents.

Assist in tracking department expenses, invoices and payment status.

Prepare reports, summaries and documentation for management review.

Coordinate meetings, appointments, site visits and other departmental activities.

Follow up with internal departments and external parties on outstanding maintenance or facility-related matters.

Ensure all administrative records are updated accurately and maintained in an orderly manner.

Perform any other duties and responsibilities assigned by the Management.

Requirements

Diploma or Degree in Business Administration, Management, Facilities Management or a related field.

At least 2 years of relevant administrative experience, preferably in facility management, property management, construction, engineering or maintenance-related industries.

Good administrative, coordination and organizational skills.

Proficient in Microsoft Office (Word, Excel and PowerPoint).

Good written and verbal communication skills in English and Bahasa Malaysia.

Able to communicate effectively with contractors, suppliers and internal stakeholders.

Detail-oriented, responsible and able to work independently.

Good time management and ability to handle multiple tasks within deadlines.

Candidates with experience in maintenance documentation, purchasing or contractor coordination will have an added advantage.

Founded in 1975, Tiong Nam began as a small scale cargo business handling consolidated cargo and micro distribution within Penisular Malaysia. Today, we have evolved into one of the largest total logistics service provider in the region with a reputation for efficiency, innovation and most importantly, service par excellence.

The company's expansion began in 1978 when Tiong Nam became an incorporated enterprise and in the early 1992, where we extended our reach across the borders of Singapore and Thailand. Since then, East Malaysia and Bangkok has also been included into our trucking and warehousing network.

We have also embraced the power of 'integration' to enhance our development. This simple yet effective idea has seen us grow from a mere transportaion business to one that now includes warehousing, customs forwarding, cold room facilities, express delivery and even crane and forklift rental services. At the same time, the company has also invested heavily in IT infrastructure as well as sophisticated handling facilities and equipment for our Distribution Centre in Shah Alam to ensure our constant progress into the 21st century.

And having been listed on the KLSE since 1992, Tiong Nam Logistics Holdings Berhad consistently rides high on the Bursa Malaysia, proving that Tiong Nam had instilled confidence not only in our clients but investors too.

Founded in 1975, Tiong Nam began as a small scale cargo business handling consolidated cargo and micro distribution within Penisular Malaysia. Today, we have evolved into one of the largest total logistics service provider in the region with a reputation for efficiency, innovation and most importantly, service par excellence.

The company's expansion began in 1978 when Tiong Nam became an incorporated enterprise and in the early 1992, where we extended our reach across the borders of Singapore and Thailand. Since then, East Malaysia and Bangkok has also been included into our trucking and warehousing network.

We have also embraced the power of 'integration' to enhance our development. This simple yet effective idea has seen us grow from a mere transportaion business to one that now includes warehousing, customs forwarding, cold room facilities, express delivery and even crane and forklift rental services. At the same time, the company has also invested heavily in IT infrastructure as well as sophisticated handling facilities and equipment for our Distribution Centre in Shah Alam to ensure our constant progress into the 21st century.

And having been listed on the KLSE since 1992, Tiong Nam Logistics Holdings Berhad consistently rides high on the Bursa Malaysia, proving that Tiong Nam had instilled confidence not only in our clients but investors too.