Admin Assistant

Tiong Nam Logistics Solutions Sdn Bhd; Kulai; On-site; MYR 28,000 - 39,000; Full time

Job summary

Tiong Nam Logistics Solutions Sdn Bhd is seeking an Admin Assistant to join their Senai, Johor team. The role focuses on invoicing, documentation, supplier liaison, and general admin support. The ideal candidate holds a Diploma or Degree in Business Administration or related field and has 1–2 years of relevant experience.

Proficiency with Microsoft Office and strong organizational skills are essential, with the ability to multitask and meet deadlines in a dynamic logistics environment.

Qualifications

• Diploma or degree in Business Administration, Management, or a related field.
• At least 1-2 years of working experience in administration, shipping arrangement, sales support, or a related field.
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Able to work independently and meet deadlines.

Responsibilities

• Handle invoicing and documentation including issuing invoices, verifying supplier invoices, obtaining approvals.
• Preparing quotations, issuing purchase orders, and coordinating with customers.
• Liaising with suppliers including price negotiation, delivery arrangements, shipment bookings and documentation.
• Assist with compliance and registration matters, including VTA applications, JPJ registration and related arrangements.
• Maintain records and reports, including monthly equipment stock, meeting minutes, and ad-hoc reports.
• Provide general administrative support, including filing, documentation, and support to other departments when required.

Skills

Organizational skills

Communication skills

Attention to detail

Independent worker

Deadline-driven

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Job description

We are looking for a detail-oriented and organized Admin Assistant to join our team in Senai, Johor.

Key Responsibilities

Handle invoicing and documentation including issuing invoices, verifying supplier invoices, obtaining approvals.

Preparing quotations, issuing purchase orders, and coordinating with customers.

Liaising with suppliers including price negotiation, delivery arrangements, shipment bookings and documentation.

Assist with compliance and registration matters, including VTA applications, JPJ registration and related arrangements.

Maintain records and reports, including monthly equipment stock, meeting minutes, and ad-hoc reports.

Provide general administrative support, including filing, documentation, and support to other departments when required.

Requirements

Diploma or Degree in Business Administration, Management, or a related field.

At least 1-2 years of working experience in administration, shipping arrangement, sales support, or a related field.

Good communication and interpersonal skills.

Well-organized, detail-oriented, and able to multitask.

Proficient in Microsoft Office, especially Excel, Word, and Outlook.

Able to work independently and meet deadlines.

Logistics, Freight & Delivery Services 1,001-5,000 employees

Founded in 1975, Tiong Nam began as a small scale cargo business handling consolidated cargo and micro distribution within Penisular Malaysia. Today, we have evolved into one of the largest total logistics service provider in the region with a reputation for efficiency, innovation and most importantly, service par excellence.

The company's expansion began in 1978 when Tiong Nam became an incorporated enterprise and in the early 1992, where we extended our reach across the borders of Singapore and Thailand. Since then, East Malaysia and Bangkok has also been included into our trucking and warehousing network.

We have also embraced the power of 'integration' to enhance our development. This simple yet effective idea has seen us grow from a mere transportaion business to one that now includes warehousing, customs forwarding, cold room facilities, express delivery and even crane and forklift rental services. At the same time, the company has also invested heavily in IT infrastructure as well as sophisticated handling facilities and equipment for our Distribution Centre in Shah Alam to ensure our constant progress into the 21st century.

And having been listed on the KLSE since 1992, Tiong Nam Logistics Holdings Berhad consistently rides high on the Bursa Malaysia, proving that Tiong Nam had instilled confidence not only in our clients but investors too.

Founded in 1975, Tiong Nam began as a small scale cargo business handling consolidated cargo and micro distribution within Penisular Malaysia. Today, we have evolved into one of the largest total logistics service provider in the region with a reputation for efficiency, innovation and most importantly, service par excellence.

The company's expansion began in 1978 when Tiong Nam became an incorporated enterprise and in the early 1992, where we extended our reach across the borders of Singapore and Thailand. Since then, East Malaysia and Bangkok has also been included into our trucking and warehousing network.

We have also embraced the power of 'integration' to enhance our development. This simple yet effective idea has seen us grow from a mere transportaion business to one that now includes warehousing, customs forwarding, cold room facilities, express delivery and even crane and forklift rental services. At the same time, the company has also invested heavily in IT infrastructure as well as sophisticated handling facilities and equipment for our Distribution Centre in Shah Alam to ensure our constant progress into the 21st century.

And having been listed on the KLSE since 1992, Tiong Nam Logistics Holdings Berhad consistently rides high on the Bursa Malaysia, proving that Tiong Nam had instilled confidence not only in our clients but investors too.