Office Operations & Facilities Manager

BYD MALAYSIA SDN. BHD.; Subang Jaya; On-site; MYR 48,000 - 60,000; Full time

Job summary

BYD MALAYSIA SDN. BHD. is seeking an organized Office Administrator to handle daily administration, facilities, and general affairs. You will coordinate maintenance, security, access cards, and workplace services while managing vendors and payments.

The role requires handling travel arrangements for management and international visitors, supporting relocation and events, and maintaining contract and asset records with strong MS Office skills.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management or a related field.
• Good coordination, vendor management and organizational skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• 2–5 years of relevant experience in administration, general affairs, facilities or office operations.

Responsibilities

• Manage daily office administration, facilities and general affairs activities.
• Coordinate office maintenance, cleaning, security, parking, access cards and workplace services.
• Manage vendors and service providers, including quotations, coordination and payment follow-up.
• Manage office supplies, equipment, company vehicles and company assets.
• Coordinate business travel, accommodation, transportation and arrangements for management and international visitors.
• Support office relocation, renovation, events and workplace projects.
• Coordinate relevant licences, permits, registrations and administrative documentation.
• Prepare purchase requests, POs and supporting documents for GA expenses.
• Maintain records of contracts, invoices, assets and other administrative documents.
• Liaise with building management, landlords, authorities and external parties when required.
• Provide administrative support to management and other departments.
• Perform other duties and ad-hoc assignments as required.

Skills

Vendor management

Coordination

Organization

Communication

Independent worker

Multi-tasking

Travel readiness

Education

Diploma or Bachelor’s Degree in Business Administration or related

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

BYD MALAYSIA SDN. BHD. is seeking an organized Office Administrator to handle daily administration, facilities, and general affairs. You will coordinate maintenance, security, access cards, and workplace services while managing vendors and payments.

The role requires handling travel arrangements for management and international visitors, supporting relocation and events, and maintaining contract and asset records with strong MS Office skills.