Executive Admin & Facilities Coordinator

Boardroom Corporate Services Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Education support

Dental

Parking

Mobile Phone Allowance (Asst Managers

Job summary

Boardroom Group is a leading Asia Pacific business service provider with operations in Malaysia. This Administration & Office Support role covers daily administrative tasks, document management, facilities coordination, and reception support across the organisation in Malaysia.

You will handle courier coordination, attendance reporting, access card management, and general admin duties for multiple business units, including support for onboarding/offboarding and event coordination.

Responsibilities

• Manage daily administrative tasks by sorting documents, receipts, and correspondence to the relevant teams
• Assist in coordinating courier and dispatch services
• Generate attendance reports and update tracking records as required
• Support staff with parking, access card, and office-related inquiries
• Issue and monitor office access cards, visitor cards, and door access permissions. Track the return of access cards and report lost cards when necessary
• Provide general administrative support to various business units
• Support company events, office visits, and other ad hoc assignments as assigned by management
• Support employee onboarding and offboarding processes
• Coordinate document retrieval, return, and storage requests with external vendors
• Update and maintain document inventory records
• Verify supporting documents and invoices before submission for approval
• Coordinate office maintenance, repairs, and facility-related matters
• Liaise with building management and external vendors to support daily office operations
• Arrange servicing of office equipment and facilities
• Monitor and maintain office, pantry, and housekeeping supplies
• Provide relief reception duties when required
• Handle incoming documents, courier arrangements, and outgoing mail
• Coordinate meeting room bookings and visitor visitation
• Answer and transfer calls

Job description

Boardroom Group is a leading Asia Pacific business service provider with operations in Malaysia. This Administration & Office Support role covers daily administrative tasks, document management, facilities coordination, and reception support across the organisation in Malaysia.

You will handle courier coordination, attendance reporting, access card management, and general admin duties for multiple business units, including support for onboarding/offboarding and event coordination.