Office Operations & Facilities Lead

SPD Scientific (M) Sdn Bhd; Petaling Jaya; On-site; MYR 40,000 - 60,000; Full time

Job summary

SPD Scientific (M) Sdn Bhd is seeking an Admin Executive to manage daily office operations, procurement, facilities and vendor relationships in Malaysia. The role includes HR admin support, travel arrangements and coordination with cross-functional teams.

The ideal candidate has a Diploma in Business Administration and at least 2 years of relevant experience, with strong multitasking and organizational skills, and proficiency in MS Office and collaboration tools.

Qualifications

• Diploma in Business Administration or related field is required.
• Minimum 2 years of relevant Administrative Executive experience, preferably with HR support.
• Pleasant, open personality with interpersonal skills to interact across staff and vendors.
• Structured, organized, with multitasking ability and eye for detail.
• Independent problem solver who works with minimal supervision and can adapt to change.
• Proficiency in MS Office and scheduling/collaboration tools (Outlook, Teams).

Responsibilities

• Oversee day-to-day office operations including pantry, supplies, courier and front desk coverage.
• Manage office facilities and equipment; liaise with building management and vendors for maintenance.
• Coordinate with vendors, obtain quotations, monitor contracts and settle issues.
• Handle monthly administrative payments, bills, records and filing of invoices.
• Oversee procurement and inventory of stationery and pantry supplies; monitor stock levels.
• Coordinate IT assets and liaise with Singapore team on IT procurement and issues.
• Arrange travel, including hotels, flights, insurance and related logistics.
• Coordinate events and employee engagement activities; support corporate communications.
• Provide admin support for HR activities like onboarding and training registration.
• Undertake other administrative duties and projects as assigned.

Skills

Multitasking

Detail-oriented

Interpersonal communication

Independent problem solver

Under pressure

Education

Diploma in Business Administration

Tools

MS Office

Outlook

Teams

Job description

SPD Scientific (M) Sdn Bhd is seeking an Admin Executive to manage daily office operations, procurement, facilities and vendor relationships in Malaysia. The role includes HR admin support, travel arrangements and coordination with cross-functional teams.

The ideal candidate has a Diploma in Business Administration and at least 2 years of relevant experience, with strong multitasking and organizational skills, and proficiency in MS Office and collaboration tools.