Office Manager

Jins Health Group Sdn. Bhd.; Subang Jaya; On-site; MYR 60,000 - 96,000; Full time

Benefits offered by this job

Annual Leave

Medical Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

Allowance Provided

5 Working Days

Job summary

JYNNS is seeking a proactive Executive Assistant/Personal Assistant to support the management team in daily operations, coordination, and business activities. This role offers exposure to a fast-paced environment where you can grow alongside the business and influence leadership decisions.

You will manage calendars, travel, communications, and project coordination while leveraging AI tools for efficiency. The position emphasizes discretion, organization, and professional interaction with

Qualifications

• 3-4 years of relevant experience in executive/administrative support.
• Familiar with AI tools (e.g., ChatGPT) to improve productivity is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Good command of written and spoken English and Mandarin to communicate with Mandarin-speaking clients.

Responsibilities

• Manage and coordinate management's calendar, meetings, travel arrangements, and itineraries.
• Handle emails, calls, and correspondence for management.
• Provide ad-hoc administrative and personal support to management.
• Coordinate meetings, prepare agendas, take minutes, and follow up on tasks.
• Prepare presentations, reports, spreadsheets, proposals, and other documents; maintain records.
• Support day-to-day office administration, including procurement and expense claims.
• Liaise with internal departments, external partners, and vendors to facilitate operations.
• Track projects, deadlines, and ensure timely completion of tasks.
• Arrange business travel, accommodation, transportation, and event logistics.
• Leverage AI tools to automate workflows and improve productivity.
• Maintain confidentiality of sensitive information.

Skills

AI tools familiarity

Organizational & multitasking skills

Proactive, resourceful & detail‑orIENT

English & Mandarin communication

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Familiar with AI tools (e.g., ChatGPT or similar tools) to improve productivity is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Proactive, resourceful, and detail-oriented.
• Good command of written and spoken English and Mandarin to effectively communicate with Mandarin-speaking clients.

Why Join us

• A collaborative, creative, and forward-thinking team culture
• Opportunity to lead and shape the digital direction of the brand
• Celebrate Together at our annual company dinner.
• Unlock Your Potential with clear career growth and promotion opportunities.
• Competitive Compensation Package, including basic salary, performance bonus, and allowances.
• Rewarding Excellence with performance-based salary increments and a structured reward system.
• Hassle-Free Commuting with free employee parking.
• Year-End Bonus as a token of appreciation for your contributions.
• Continuous Learning & Development with seminar and staff training subsidies

At JYNNS, you'll be inspired to reach your full potential and working on a range of placements while experienced mentors guide you.

Requirement

• 3-4 years of relevant experiences.
• Familiar with AI tools (e.g., ChatGPT or similar tools) to improve productivity is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Proactive, resourceful, and detail-oriented.
• Good command of written and spoken English and Mandarin to effectively communicate with Mandarin-speaking clients.

Why Join us

• A collaborative, creative, and forward-thinking team culture
• Opportunity to lead and shape the digital direction of the brand
• Celebrate Together at our annual company dinner.
• Unlock Your Potential with clear career growth and promotion opportunities.
• Competitive Compensation Package, including basic salary, performance bonus, and allowances.
• Rewarding Excellence with performance-based salary increments and a structured reward system.
• Hassle-Free Commuting with free employee parking.
• Year-End Bonus as a token of appreciation for your contributions.
• Continuous Learning & Development with seminar and staff training subsidies

At JYNNS, you'll be inspired to reach your full potential and working on a range of placements while experienced mentors guide you.

Responsibility

Overview

We are seeking a proactive and highly adaptable Executive Assistant/Personal Assistant to support management in daily operations, coordination, and business activities. This role offers exposure to a dynamic and fast-paced environment where you can grow alongside the business, work closely with leadership, and make a real impact.

Job Responsibilities

Executive Support

• Manage and coordinate management's calendar, including meetings, appointments, travel arrangements, and itinerary planning to ensure efficient time management.
• Handle emails, calls, and correspondence on behalf of management when required, ensuring timely and professional communication.
• Provide ad-hoc administrative and personal support to management, including managing personal appointments, errands, and special assignments when required.

Meeting & Administrative Management

• Coordinate meetings, prepare agendas, attend meetings when required, take accurate meeting minutes, record key decisions and action items, and follow up on outstanding tasks.
• Prepare presentations, reports, spreadsheets, proposals, and other business documents while maintaining organized records and filing systems.
• Support day-to-day office administration, including document management, office supply procurement, expense claims, and other administrative duties as assigned.

Coordination & Project Support

• Liaise with internal departments, external partners, vendors, and stakeholders to facilitate smooth communication and support management's daily operations.
• Track ongoing projects, monitor deadlines, coordinate follow-ups, and ensure timely completion of assigned tasks and deliverables.
• Arrange business travel, accommodation, transportation, meeting logistics, and support the planning and execution of company events and management engagements.

Technology & Process Improvement

• Leverage AI tools to assist with administrative tasks, research, document preparation, and workflow automation to improve productivity.
• Identify opportunities to improve administrative processes, streamline workflows, and recommend practical solutions to enhance operational efficiency.

Confidentiality

• Handle confidential information, business documents, and sensitive matters with the highest level of professionalism, integrity, and discretion.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• Allowance Provided
• 5 Working Days