Office Assistant

RESPUBLICA ADVISORY Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

5 Working Days

Company Trip

Medical Insurance

Job summary

RESPUBLICA ADVISORY Sdn Bhd is seeking an organised and detail-oriented Office Administrator to join our team. This role is responsible for supporting the smooth day‑to‑day administration of the office.

The successful candidate will work closely with internal teams, clients, vendors, and external parties to ensure administrative matters are handled efficiently and professionally. The role includes managing document control, procurement, travel logistics, and coordinating with stakeholders to

Qualifications

• Minimum education as stated: SPM or Diploma in Business Administration, Management, or related discipline.
• Experience preferred in office administration or coordination; fresh graduates with strong organisational skills are welcome.
• Good command of written and spoken English and Mandarin is expected.

Responsibilities

• Office Administration & Coordination: manage day-to-day operations and general administrative matters.
• Claims & Administrative Processing: compile, check, record, and process employee claims and supporting documents.
• Document & Records Management: maintain reports, proposals, and other company documents.
• Courier & External Coordination: coordinate courier arrangements and delivery of documents to clients and vendors.
• Office Supplies & Procurement: monitor inventory and liaise with suppliers for stationery and office essentials.
• Travel & Logistics Support: assist with flight bookings and travel arrangements.
• Facilities & Office Maintenance: monitor upkeep and coordinate with vendors for repairs.
• Administrative Support & Ad-hoc Projects: assist managers and teams with meetings and logistics.

Skills

Organisational skills

Communication

Attention to detail

Independent work

Stakeholder coordination

Education

Diploma or SPM in Business Administration or related

Tools

Microsoft Office

Excel

Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.

Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.

Language Proficiency: Good command of written and spoken English and Mandarin.

Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.

Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.

Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Requirements

• Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.
• Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.
• Language Proficiency: Good command of written and spoken English and Mandarin.
• Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.
• Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.
• Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Responsibility

Role Description

We are seeking an organised and detail-oriented Office Administrator to join our team. This role is responsible for supporting the smooth day‑to‑day administration of the office. The successful candidate will work closely with internal teams, clients, vendors, and external parties to ensure administrative matters are handled efficiently and professionally.

Key Responsibilities

• Office Administration & Coordination: Manage day-to-day office administration, correspondence, and general administrative matters to ensure smooth office operations.
• Claims & Administrative Processing: Compile, check, record, and process employee claims and supporting documents, ensuring accurate documentation and timely submission.
• Document & Records Management: Prepare, compile, print, bind, file, and maintain reports, proposals, working papers, and other company documents in an organised and systematic manner.
• Courier & External Coordination: Coordinate routine courier arrangements and delivery of documents to clients, company secretaries, vendors, and other external parties.
• Office Supplies & Procurement: Monitor inventory and manage the ordering and replenishment of stationery, pantry supplies, food, drinks, name cards, and other office essentials. Liaise with suppliers where required.
• Travel & Logistics Support: Coordinate flight ticket bookings, travel insurance, and other travel or logistics arrangements for employees and management as required.
• Facilities & Office Maintenance: Monitor the upkeep of office facilities, equipment, and common areas, and coordinate with relevant vendors for maintenance and repair matters.
• Administrative Support & Ad-hoc Projects: Provide administrative support to managers and employees and assist with company activities, meetings, logistics arrangements, and other ad‑hoc assignments as required.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• 5 Working Days
• Company Trip
• Medical Insurance