Office Facilities & Admin Lead — Georgetown, Penang (Bilingual)

GST MALAYSIA PLT; George Town; On-site; MYR 24,000 - 42,000; Full time

Benefits offered by this job

EPF

SOCSO & EIS

Salary Adjustment & Yearly Bonus

Work Life Balance

Young & Vibrant Working Culture

Company Trip

Job summary

GST MALAYSIA PLT is seeking an Office Facilities & Admin Executive in Georgetown, Penang to own the office operations, vendor relations, and administrative workflows. The role requires bilingual English/Chinese communication with our team, partners, and service providers in a local setting.

You will ensure a safe, comfortable, and efficiently run workplace, maintaining smooth administrative processes and cost controls. This role suits candidates local to Georgetown who value proactive ownership.

Qualifications

• Based in/near Georgetown, Penang - familiar with local areas and service providers is a strong plus
• Experience: 1-3 years in administration, facilities coordination, or office operations role
• Proficient in Microsoft Office (Excel, Word, Outlook); organized, detail-oriented, and able to manage multiple tasks
• Attitude: Proactive, honest, reliable, and able to work independently
• Communication: Friendly, professional, and confident when speaking with people at all levels

Responsibilities

• Manage all office facilities, equipment, furniture, and utilities; maintain a clean, safe, and fully functional working environment
• Conduct regular inspections; identify maintenance needs and arrange repairs/servicing promptly
• Oversee pantry supplies, stationery, and general inventory; monitor stock levels and place orders to avoid shortages
• Serve as primary contact for external vendors: cleaners, security, maintenance contractors, suppliers and service providers
• Source, evaluate, and build good relationships with local vendors; leverage Georgetown/Penang familiarity
• Obtain quotations, negotiate pricing, review service agreements, and track contract renewals
• Monitor service quality, resolve issues, and ensure work is completed on time and to standard
• Maintain organized vendor records, contact lists, and payment schedules
• Process employee expense claims: verify receipts, check policy compliance, obtain approvals, and update payment records
• Manage documents, filing, mail, couriers, and general correspondence
• Assist with meeting scheduling, visitor coordination, and onboarding/offboarding logistics
• Support monthly admin reports, track office-related expenses, and assist with budget monitoring
• Handle ad-hoc administrative tasks as assigned

Skills

Organized

Detail-oriented

Multi-tasking

Communication

Proactive

Independent work

Tools

Microsoft Office Suite

Excel

Word

Outlook

Job description

GST MALAYSIA PLT is seeking an Office Facilities & Admin Executive in Georgetown, Penang to own the office operations, vendor relations, and administrative workflows. The role requires bilingual English/Chinese communication with our team, partners, and service providers in a local setting.

You will ensure a safe, comfortable, and efficiently run workplace, maintaining smooth administrative processes and cost controls. This role suits candidates local to Georgetown who value proactive ownership.