Facilities Administrator (Office Space - Penang)

Randstad Malaysia; Kuala Lumpur; Hybrid; MYR 36,000 - 60,000; Full time

Job summary

Randstad Malaysia is seeking a dedicated Workplace Operations professional to lead daily office operations, front desk, and logistics for our Kuala Lumpur offices. This role involves coordinating facilities, vendors, and service desk requests to maintain a productive, welcoming work environment.

You will also manage corporate travel, events, and meetings, including room setups, vehicle dispatch, and accommodations, while supporting health, safety, environmental, and quality (HSEQ) standards and

Qualifications

• Diploma or Bachelor’s Degree in Real Estate, Business Administration, Hospitality & Tourism Management or a related discipline.
• Proficient in Microsoft Office with ability to handle records management, administrative reporting, and written communications.
• Experience in office administration, facilities operations, hospitality, or corporate travel in a service-oriented environment.

Responsibilities

• Serve as the primary point of contact for daily office operations, front desk and logistics.
• Oversee service desk requests and liaise with IT, facilities, and external contractors for high maintenance standards.
• Manage end-to-end logistics for corporate travel, events, and meetings including room setups, vehicle dispatch, and accommodation bookings.
• Assist with HSEQ standards through workstation assessments, safety notices, incident handling, and office audits.
• Facilitate employee onboarding/offboarding, workspace allocation, procurement, expense tracking, and process optimization.

Skills

Microsoft Office

Communication skills

Records management

Administrative reporting

Office administration

Vendor management

Facilities operations

Event coordination

Travel coordination

Education

Bachelor Degree

Job description

about the company

A well-known real estate services firm with a diverse clientele, seeking the right talent to add value to the business and contribute to the company's long-term growth.

about the job

• Workplace Operations & Experience: Serve as the primary point of contact for daily office operations, front desk, and logistics, fostering a productive and welcoming work environment.
• Facilities & Vendor Management: Oversee service desk requests and liaise with IT, facilities, and external contractors to ensure high maintenance standards across all office spaces and amenities.
• Event, Meeting & Travel Coordination: Manage end-to-end logistics for corporate travel, company events, and meetings, including room setups, vehicle dispatch, and accommodation bookings.
• HSEQ & Office Compliance: Assist with health, safety, environmental, and quality (HSEQ) standards through ergonomic workstation assessments, safety notices, incident handling, and office audits.
• Administrative & Lifecycle Support: Facilitate employee onboarding/offboarding, workspace allocation, procurement, expense tracking, and process optimization to streamline business administration.

skills and experience required

• Diploma or Bachelor's Deree in Real Estate, Business Administration, Hospitality & Tourism Management or a related discipline.
• Strong proficiency in Microsoft Office, with proven ability to handle records management, administrative reporting, and written communications.
• Prior experience in office administration, facilities operations, hospitality, or corporate travel in a service-oriented environment.
• Excellent written and verbal communication skills, capable of engaging professionally with internal teams, vendors, and visitors.
• Proactive, organized, and adaptable under pressure, with a continuous improvement mindset and a strong commitment to team support.

culture and benefits

The organization fosters a dynamic and entrepreneurial culture, empowering team members with the autonomy to lead their own initiatives. This environment offers a premier platform for professionals to build a diverse career portfolio through direct project ownership and a steadfast commitment to personal development.

experience

3 years

skills

Property , Real Estate , Vendor Management , Facility Management , Facilities Management , Office Operations , Facilities Administration, Facility Administration , Office Administration , Facility Coordinator , Facilities Coordination

qualifications

no additional qualifications required

education

Bachelor Degree