Administrative & Office Operations Specialist

George Town World Heritage Incorporated; George Town; On-site; MYR 31,000 - 51,000; Full time

Job summary

George Town World Heritage Incorporated in Penang, Malaysia, is hiring an Administrative Assistant to support daily operations. You will collect and dispatch office documents, arrange brochures, and ensure cleanliness and safe electrical practices are reported.

The role requires SPM or higher, Malay proficiency, basic MS Office skills, and strong multitasking and communication abilities; you should be able to work independently or with colleagues, and may occasionally work evenings or weekends

Qualifications

• SPM or higher qualification in any subject.
• At least two (2) years of relevant working experience.
• Able to communicate in Malay (oral and written); knowledge of English, Mandarin or Tamil is an advantage.
• Basic knowledge of computer applications, particularly Microsoft Office.
• Genuine enthusiasm for, interest in and understanding of George Town's heritage.
• Good communication, engagement and interpersonal skills.
• Established troubleshooting skills for effective and efficient solutions.
• Strong capacity in multi-tasking.
• Trustworthy and strong work ethic with high integrity.
• Highly organized with meticulous attention to detail.
• Proactive nature.
• Self-motivated and able to work independently, collectively, and in a responsible manner.
• Willingness to work on weekends or in the evenings to mitigate urgent matters.

Responsibilities

• Collect and dispatch all office-related documents at hand to the locations timely and accurately.
• Arrange and keep all brochures neat, organized and within easy reach on the shelves.
• Conduct office cleanliness and tidiness on a daily basis.
• Manage office recycling materials on a weekly basis.
• Ensure that unsafe electrical conditions and practices are promptly reported to the management immediately.
• Notify management of any maintenance requirements or needs for repairs or replacement.
• Assist in the preparation of a venue set up for any office functions or events.
• Assist in any other ad-hoc operations and office administrative tasks.
• Provide cross-department support as assigned.
• Provide task updates to the management monthly.
• Ensure the integration of gender equality, cultural diversity and human rights-based approach in program/activity design, implementation and reporting.
• Maintain proper working file records and documentation.
• Establish and maintain effective working relationships with colleagues.
• Undertake other duties as assigned by the supervisor or the General Manager.

Skills

Communication skills

Interpersonal skills

Multitasking

Organizational skills

Integrity

Attention to detail

Proactive

Independent & team work

Work ethic

Weekend/evening flexibility

Heritage understanding

Malay language proficiency

Education

SPM or higher qualifications in any subject

Tools

Microsoft Office

Job description

George Town World Heritage Incorporated in Penang, Malaysia, is hiring an Administrative Assistant to support daily operations. You will collect and dispatch office documents, arrange brochures, and ensure cleanliness and safe electrical practices are reported.

The role requires SPM or higher, Malay proficiency, basic MS Office skills, and strong multitasking and communication abilities; you should be able to work independently or with colleagues, and may occasionally work evenings or weekends