Office Clerk

RMX AgroCarbon Sdn Bhd; Shah Alam; On-site; MYR 22,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking a self-disciplined Office Clerk to provide administrative and project support across the organisation. The successful candidate will manage documentation, processing claims, billings, coordinate utilities, and maintain proper record control, with ability to work independently.

You will assist project teams by organizing records, preparing reports, presentations, and ensuring timely submission.

Qualifications

• Minimum SPM, Diploma, or equivalent qualification in Business Administration or a related discipline.
• Fresh graduates are encouraged to apply; candidates with 1-2 years of administrative experience will have an added advantage.
• Proficient in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• Good command of English and Bahasa Malaysia.
• Familiarity with document control practices and electronic filing systems will be an added advantage.

Responsibilities

• Prepare, maintain, organize, and archive company records, correspondence, filing systems, and administrative documents.
• Prepare letters, reports, meeting minutes, presentations, and other administrative documentation.
• Handle incoming and outgoing mail, courier services, and general office administration.
• Prepare and process staff reimbursement claims and supporting documents.
• Assist in checking invoices, purchase requests, quotations, and payment documentation.
• Monitor office utilities and coordinate with vendors.
• Assist Project Teams in preparing, compiling, and maintaining project documentation.
• Prepare Excel spreadsheets, PowerPoint presentations, and other reports.
• Data entry and maintaining databases.
• Coordinate meetings and appointments.

Skills

Detail-oriented

Time management

Communication skills

Organizational skills

Independent work

Education

Diploma in Business Administration or related

SPM or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a self-disciplined, responsible, organized, and self-motivated Office Clerk to provide administrative and project support across the organization. The successful candidate will be responsible for managing administrative documentation, processing claims, minor billings paperwork, coordinating office utilities, maintaining proper document control, and assisting with project documentation to ensure efficient day-to-day office operations. Able to work independently and self discipline.

Key Responsibilities

Administrative Support

• Prepare, maintain, organize, and archive company records, correspondence, filing systems, and administrative documents.
• Ensure all documents are properly filed, indexed, updated, and easily retrievable.
• Establish and maintain systematic document control and filing systems for both physical and electronic records.
• Track and follow up on outstanding documents, approvals, and submissions to ensure timely completion.
• Prepare letters, reports, meeting minutes, presentations, and other administrative documentation.
• Handle incoming and outgoing mail, courier services, and general office administration.

Claims & Finance Administration

• Prepare and process staff reimbursement claims and supporting documents.
• Assist in checking invoices, purchase requests, quotations, and payment documentation.
• Monitor claim status and maintain accurate records.
• Coordinate with the Finance Department to ensure complete and timely documentation.

Utilities & Office Administration

• Monitor and coordinate office utilities, including electricity, water, internet, telephone, office equipment, stationery, and maintenance services.
• Liaise with vendors and service providers on office-related matters.
• Ensure office supplies are adequately stocked and replenished.

Project Administration

• Assist Project Teams in preparing, compiling, and maintaining project documentation.
• Organize project records, correspondence, drawings, reports, permits, contracts, and submission documents.
• Track project documents to ensure timely submission, revision, approval, and distribution.
• Support document submission to clients, consultants, contractors, and relevant authorities.
• Maintain proper traceability of project documentation and ensure document versions are up to date.

General Duties

• Prepare Microsoft Excel spreadsheets, PowerPoint presentations, reports, and meeting materials.
• Perform accurate data entry and maintain databases.
• Coordinate meetings, appointments, and administrative activities.
• Support departmental administrative tasks and perform other duties assigned by Management.

Requirements

• Minimum SPM, Diploma, or equivalent qualification in Business Administration or a related discipline.
• Fresh graduates are encouraged to apply. Candidates with 1-2 years of administrative experience will have an added advantage.
• Proficient in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint.
• Good command of English and Bahasa Malaysia.
• Strong ability to manage administrative and project documentation systematically.
• Able to monitor, track, trace, and follow up on documents to ensure timely submission and proper record management.
• Familiarity with document control practices and electronic filing systems will be an added advantage.

Personal Attributes

We are looking for someone who is:

• Responsible, disciplined, honest, and trustworthy.
• Very details to figures with minor mistakes, quick in actions and accurate.
• Highly organized with excellent document management and filing skills.
• Meticulous, detail-oriented, and committed to producing neat, accurate, and well-organized work.
• Able to maintain systematic filing, documentation, and traceability for easy document retrieval.
• Strong in planning, prioritizing tasks, and meeting deadlines.
• Able to work independently with minimum supervision while taking initiative to solve problems.
• Positive, proactive, and willing to learn.
• Good communication and interpersonal skills with the ability to work effectively across departments.
• Reliable, committed, and capable of handling confidential information professionally.
• A team player with a strong sense of ownership and accountability.

Why Join Us?

• Opportunity to grow your career in a dynamic and professional working environment.
• Gain valuable exposure to administration, project coordination, and document management.
• Work alongside experienced professionals in a collaborative and supportive team.