Office Administrator / Office Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 27,000 - 47,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

Socso

EPF

Annual Bonus

Medical Insurance

Allowance

Performance Bonus

Training Provided

Good Career Advancement

Brand New Office Facilities

Company Trip

Job summary

Private Advertiser in Kuala Lumpur is seeking a junior admin clerk to support sales, administration, and social media tasks. The role involves handling quotations, orders, invoicing and coordinating logistics.

Ideal candidates are fresh graduates with strong MS Office skills, good English and Mandarin/Bahasa Malaysia, and a keen interest in digital platforms and AI tools.

Qualifications

• SPM or fresh graduates.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good command of English; Mandarin/Bahasa Malaysia an added advantage.
• Strong interest in social media content creation and digital platforms.
• Basic understanding of short-form video content (Instagram Reels, TikTok).
• Proactive with strong communication and interpersonal skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Quotation, sales order, delivery order and invoicing handling.
• Handle calls, emails and general office enquiries.
• Liaise with customers on orders/quotations.
• Manage company's social media platforms and utilise AI tools to increase productivity.
• Coordinate and manage vehicle arrangements and logistics support.
• Handle daily administrative and clerical tasks.
• Prepare and maintain company documents and records.
• Maintain daily office facilities, cleanliness, and pantry supplies.
• Support management with administrative duties.
• Ad hoc duties as assigned by management.

Skills

Microsoft Office

Social media

AI tools

Content creation

Video content

Communication

Organizational skills

Bilingual English/Mandarin

Education

SPM or fresh graduates

Job description

Requirements

• SPM or fresh graduates
• Proficient in Microsoft Office applications (Word, Excel, Power Point).
• Good command on social media platforms and AI related applications (e.g., ChatGPT or similar tools) will be an added advantage.
• Strong interest in social media content creation and digital platforms.
• Basic understanding of short-form video content (e.g., Instagram Reels, TikTok) is an advantage.
• Proactive, resourceful, good communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Good command of English and Mandarin/Bahasa Malaysia will be an added advantage.

Responsibilities

• Responsible on quotation, sales order, delivery order & invoicing handling
• Handle calls, emails, and general office enquiries
• Liaise with customeron customer order / quotation
• Manage company's social media platforms and utilise AI tools to increase productivity.
• Work closely with other departments with related job handling
• Coordinate and manage vehicle arrangements, and logistics support.
• Handle daily administrative and clerical tasks.
• Prepare, organize, and maintain company documents and records.
• Maintain daily office facilities, oversee cleanliness, and manage office stationery and pantry supplies.
• Answer phone calls, emails, and customer inquiries.
• Support management with administrative duties.
• Perform ad hoc duties and responsibilities as assigned by the management from time to time.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• Socso
• EPF
• Annual Bonus
• Medical Insurance
• Allowance
• Performance Bonus
• Training Provided
• Good Career Advancement
• Brand New Office Facilities
• Company Trip