Office Administrator (Immediate vacancy)

TD WELL (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

TD WELL (M) SDN. BHD. is seeking an Office Administrator in Kuala Lumpur to handle multi-functional admin, HR, and accounting tasks. The role covers filing, calls, mail handling, payroll processing via MySyarikat, and coordinating recruitment, onboarding, and claims.

The successful candidate will manage accounts payable/receivable, generate reports, and ensure statutory contributions are submitted on time, while liaising with vendors and auditors as needed.

Responsibilities

• Carry out administrative duties such as filing, typing, copying, binding, and scanning
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages and distribute them accordingly
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Compile data and prepare reports as directed by immediate superior
• Issue Quotation, Delivery Order and Invoice from SQL
• Ensure payment receipt prior delivery for cash paying patients
• Schedule and confirm appointments, meetings, and events
• Process payroll via MySyarikat payroll system
• Ensure timely submission of mandatory statutory contributions (EPF, SOCSO, EIS, PCB) to relevant government authorities
• Assist in the recruitment process by handling job postings and interview coordination
• Maintain employee records and personal files
• Manage employee onboarding processes
• Manage employee claims
• Act as a payment maker for all financing payments
• Update Account Receivable and Account Payable
• Generate staff KPI reports
• Handle account payable and receivable
• Perform reconciliations and bookkeeping
• Liaise with vendors, customers, auditors, and internal departments to resolve billing or payment discrepancies

Job description

Office Administrator (Immediate vacancy)

This is a multi-functional administrative and finance role encompassing office administration, human resources, and accounting responsibilities.

Key responsibilities

Carry out administrative duties such as filing, typing, copying, binding, and scanning

Answer all incoming calls and redirect them or keep messages

Receive letters, packages and distribute them accordingly

Monitor office supplies and place orders when necessary

Keep updated records and files

Compile data and prepare reports as directed by immediate superior

Issue Quotation, Delivery Order and Invoice from SQL

Ensure payment receipt prior delivery for cash paying patients

Schedule and confirm appointments, meetings, and events

Process payroll via MySyarikat payroll system

Ensure timely submission of mandatory statutory contributions (EPF, SOCSO, EIS, PCB) to relevant government authorities

Assist in the recruitment process by handling job postings and interview coordination

Maintain employee records and personal files

Manage employee onboarding processes

Manage employee claims

Act as a payment maker for all financing payments

Update Account Receivable and Account Payable

Generate staff KPI reports

Handle account payable and receivable

Perform reconciliations and bookkeeping

Liaise with vendors, customers, auditors, and internal departments to resolve billing or payment discrepancies

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an office administrator?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have using SQL queries?
• Which of the following accounting tasks are you familiar with?

What can I earn as an Office Administrator