Office Administrator

YB Ventures Berhad; Selangor; On-site; MYR 50,000 - 73,000; Full time

Benefits offered by this job

Annual Leave

Medical Insurance

Allowance Provided

Performance Bonus

Work life balance

Job summary

Jora Malaysia is seeking an experienced administrative professional to provide comprehensive support to the Director, including calendar management, travel arrangements, and document handling.

The role requires fluency in English, Mandarin and Bahasa Malaysia, strong organizational skills, and the ability to work under pressure while maintaining confidentiality. Fresh graduates are welcome to apply.

Qualifications

• Diploma or equivalent in Secretarial/Business Admin/Management.
• At least 3 years in secretarial/administrative/assistant role, preferably supporting CEO/Director.
• Proficient in written and spoken English, Mandarin and Bahasa Malaysia.

Responsibilities

• Administrative & Management Support: Assist the Director with daily schedules and travel arrangements.
• Internal/External Communication & Coordination: Liaise between Director and internal/external parties; ensure clear communication and timely follow-ups.
• Project & Business Support: Coordinate with departments for special projects and adapt to changing priorities.
• Special Assignments: Handle ad-hoc tasks, travel logistics, payments, banking matters, property matters, childcare support, events and meetings.
• Maintain high confidentiality and professionalism in all tasks.

Skills

English

Mandarin

Bahasa Malaysia

Organizational skills

Analytical thinking

Education

Diploma in Secretarial, Business Administration or Management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Candidate who possesses at least a Diploma in Secretarial, Business Administration or Management or equivalent.

Minimum 3 years of experience in a secretarial, administrative or assistant role, preferably in supporting CEO/Director.

Good command of written and spoken English, Mandarin and Bahasa Malaysia.

Strong organizational, multitasking, and time management abilities (punctual).

Strong communication, coordination, and execution skills.

Strong logical thinking with good data analysis and written communication skills.

Able to work under pressure with a strong sense of responsibility.

High level of professionalism with strong confidentiality awareness.

Fresh graduates are encouraged to apply.

Requirement

• Candidate who possesses at least a Diploma in Secretarial, Business Administration or Management or equivalent.
• Minimum 3 years of experience in a secretarial, administrative or assistant role, preferably in supporting CEO/Director.
• Good command of written and spoken English, Mandarin and Bahasa Malaysia.
• Strong organizational, multitasking, and time management abilities (punctual).
• Strong communication, coordination, and execution skills.
• Strong logical thinking with good data analysis and written communication skills.
• Able to work under pressure with a strong sense of responsibility.
• High level of professionalism with strong confidentiality awareness.
• Fresh graduates are encouraged to apply.

Responsibility

1. Administrative & Management Support

• Assist the Director in managing daily work arrangements, including schedule coordination and travel arrangements.

2. Internal and External Communication & Coordination

• Act as a key liaison between the Director and internal/external parties.
• Ensure clear communication flow and promptly follow-up on action items for completion.

3. Project & Business Support

• Coordinate and work closely with various departments to support special projects and initiatives, adapting to changing priorities with ease.

4. Special Assignments

• Perform other ad-hoc tasks and special projects assigned by the Director and Management.
• Handle travel logistics, including flight and hotel bookings, itineraries, visa applications, and related documentation.
• Assist with bill payments, banking matters, and other personal administrative tasks.
• Support the management of property matters and investment portfolios.
• Provide assistance with childcare responsibilities, including school pick-ups and drop-offs when required.
• Coordinate and organize events, meetings, and conferences.
• Handle personal errands and household-related tasks as needed.

Benefits

• Annual Leave
• Medical Insurance
• Allowance Provided
• Performance Bonus
• work life balance