Executive - Office Administration

Oriental Eden Sdn. Bhd; Puchong; On-site; MYR 45,000 - 62,000; Full time

Job summary

Oriental Eden Sdn. Bhd seeks an organized administrative assistant to support executives and teams. You will manage schedules, handle correspondence, maintain records, and assist with travel planning and event coordination to boost productivity.

Responsibilities include preparing presentations, reports, data entry, and overseeing procurement of office supplies while acting as a central point of contact for internal communications.

Qualifications

• Minimum 1–2 years of administrative support experience preferred; fresh graduates may apply.
• Strong organization and communication skills are essential.
• Proficiency in MS Office Suite and basic record-keeping is expected.

Responsibilities

• Manage schedules, handle correspondence, and maintain records to ensure smooth office operations.
• Coordinate meetings, appointments, and executive calendars for efficient time management.
• Serve as a first point of contact; handle calls and emails professionally and relay messages.
• Prepare presentations, reports, and data entry to support executives and teams.
• Arrange travel logistics and assist with organizing meetings or company events.
• Oversee procurement of office equipment and other essential supplies; monitor budgets.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Problem solving

Tools

MS Office Suite

Job description

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Candidate is expected to ensure smooth office operations by managing schedules, handling correspondence, maintaining records, ordering supplies, and supporting staff and executives with tasks like travel booking, report prep, and event coordination, acting as a central point for communication and organization to boost overall productivity

Key Responsibilities:

• Office Management: Maintain cleanliness, organize filing systems (physical & digital), manage inventory, and order supplies.
• Calendar & Schedule Management: Coordinate meetings, appointments, and manage executive calendars.
• Communication: Act as a first point of contact, handle phone calls, emails, and relay messages professionally.
• Support: Provide comprehensive support to executives and teams, including preparing presentations, reports, and data entry.
• Travel & Events: Arrange travel logistics and assist in organizing meetings or company events.
• Procurement: Oversee purchasing of office equipment and other essentials.
• HR & Finance Support: Assist with employee records, attendance, expense monitoring, and budget tracking.

Essential Skills & Qualifications:

• Skills: Strong organization, problem-solving, attention to detail, excellent communication (written/verbal), and multitasking abilities.
• Software: Proficiency in MS Office Suite (Word, Excel, PowerPoint) is crucial.
• Experience: Relevant experience in administrative support is often required, though some roles welcome fresh graduates.