Office Administrator

Enfrasys; Petaling Jaya; On-site; MYR 67,000 - 100,000; Full time

Job summary

Enfrasys is seeking an Office & Corporate Services professional to manage daily office operations, facilities, and logistics, fostering a smooth and safe working environment. You will coordinate onboarding, asset management, vendor relations, and travel arrangements for executives.

With a diploma or degree in business administration or management and 2–3 years of relevant experience, you will contribute to employee engagement, HRIS record accuracy, and compliance, while driving efficient

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or equivalent.
• Minimum of 2-3 years of experience in office administration, facilities support, or corporate services.
• Strong organisational and coordination skills with the ability to manage multiple priorities.
• High attention to details, especially in documentation and administrative process.
• Familiarity with HR administrative process and compliance requirements.
• Good communication and interpersonal skills with a service-oriented attitude.
• Proactive, hands-on and solutions-oriented mindset.

Responsibilities

• Oversee daily office operations including cleaning, maintenance, seating arrangements, and access.
• Coordinate facilities management including vendor relationships and contract negotiations.
• Manage onboarding activities including workspace setup, IT assets and access passes.
• Support employee engagement activities including monthly social events, celebrations, and recognition programmes.
• Coordinate domestic and international travel arrangements for executive and business teams.
• Maintain accurate employee records within the HRIS and handle mail/courier.
• Coordinate internal PCCS communications including policy updates and holiday notices.
• Support emergency preparedness and safety-related activities.

Skills

Organizational skills

Coordination skills

Communication skills

Service-oriented attitude

Education

Diploma or Bachelor's degree in Business Administration/Management

Tools

HRIS

Job description

Join us as the backbone of workplace operations where organization meets impact. You'll manage daily office, facilities, and logistics functions while driving initiatives that enhance employee experience and operational excellence. This role offers hands-on exposure to corporate services and a strong career path toward office management and corporate operations leadership.

Office & Corporate Services

• Oversee daily office operations including cleaning, maintenance, repairs, seating arrangements, and access
• control
• Act as the primary point of contact with landlord and building management for all facility related matters
• Managed vendor relationships including service coordination and contract negotiations
• Maintain inventory of office supplies to ensure uninterrupted operations
• Coordinate logistics for internal and external events, including venue setup, AV readiness, and catering (where required)
• Manage office-related procurement including purchase order (Pos). vendor invoices, and OPEX tracking
• Reconcile corporate credit card transactions related to office and facilities expenses.
• Manage incoming and outgoing mail and corporate correspondence
• Coordinate domestic and international travel arrangements for executive and business teams.

People & Culture Administration

• Coordinate onboarding activities including workspace setup, IT assets and access passes
• Manage offboarding process including asset return, access revocation, and workplace clearance
• Maintain accurate and up-to-date employee records within the HRIS
• Support employee engagement activities including monthly social events, celebrations, and recognition programmes
• Support internal PCCS communications including policy updates, announcements, and holiday notices (eg: bulletin board/ TV ads)
• Serve as point of contact for general PCCS administrative inquiries

Health, Safety & Wellness

• Support workplace safety, maintain safety data sheet compliance and act as safety coordinator
• Conduct routine safety inspections including fire extinguishers checks
• Organise wellness programmes and employee health initiatives
• Support emergency preparedness including coordination of safety drills
• Maintain and replenish first aid kits and emergency supplies

Education and/or Work Experience Requirements:

• Diploma or Bachelor's Degree in Business Administration, Management, or equivalent.
• Minimum of 2-3 years of experience in office administration, facilities support, or corporate services.
• Strong organisational and coordination skills with the ability to manage multiple priorities.
• High attention to details, especially in documentation and administrative process.
• Familiarity with HR administrative process and compliance requirements.
• Good communication and interpersonal skills with a service-oriented attitude.
• Proactive, hands-on and solutions-oriented mindset.