Office Administrator

Sime Darby Property; Petaling Jaya; On-site; MYR 33,000 - 67,000; Full time

Job summary

Sime Darby Property in Malaysia is seeking a capable administrator to provide secretarial and general administrative support to the Head of Department and other departments, ensuring smooth office operations in a busy environment.

You will maintain organograms, coordinate HR-related tasks such as attendance and leave, arrange travel, manage office supplies, and support meetings and reports, while upholding good housekeeping and filing standards.

Qualifications

• Certificate or Diploma in Office Management or equivalent.
• Competent in MS Excel and MS Word.
• Experience in office administration and secretarial support.

Responsibilities

• Provide Secretarial and administration support to Head of Department
• Responsible for providing administrative support to other departments
• Provide support to the respective Head(s) of Department in office management related matters.
• Prepare and update the Department organization charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow up on HR Matters.
• Ensure adequate availability of work stations, office supplies/stationeries and equipment’s such as computers, telephones, photocopier machines etc. for the Department.
• Ensure overall Good Housekeeping practices for the Department.
• Ensure effective filing systems for the Department.
• Attend to all incoming telephone calls for the Heads of Department and to update them accordingly.
• Distribute company’s circulars/information to all staff in the Department.
• Responsible for purchase and records all printing, stationery items and fixed asset ie. Computer/laptop via capex requisition
• Responsible for organizing departmental meetings and staff events ie staff gathering
• Assist Head(s) of Department in typing official Department Reports such as Monthly Departmental Report and M-Plan Report as assigned by them.
• Continuously seek to improve office administration services.

Skills

Office administration

MS Excel

MS Word

Communication skills

Education

Certificate/Diploma in Office Management or equivalent

Tools

MS Excel

Microsoft Word

ESH Awareness Training

Safety & Health

Design Thinking

Job description

• Provide Secretarial and administration support to Head of Department
• Responsible for providing administrative support to other departments

Job Responsibilities

• Provide support to the respective Head(s) of Department in office management related matters.
• Prepare and update the Department organization charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow up on HR Matters.
• Ensure adequate availability of work stations, office supplies/stationeries and equipment’s such as computers, telephones, photocopier machines etc. for the Department.
• Ensure overall Good Housekeeping practices for the Department.
• Ensure effective filing systems for the Department.
• Attend to all incoming telephone calls for the Heads of Department and to update them accordingly.
• Distribute company’s circulars/information to all staff in the Department.
• Responsible for purchase and records all printing, stationery items and fixed asset ie. Computer/laptop via capex requisition
• Responsible for organizing departmental meetings and staff events ie staff gathering
• Assist Head(s) of Department in typing official Department Reports such as Monthly Departmental Report and M-Plan Report as assigned by them.
• Continuously seek to improve office administration services.

Education/Professional Qualification

• Certificate/Diploma in Office Management or equivalent with good computer skills.
• MS Excel, ESH Awareness Training, Safety & Health & Design Thinking, Microsoft Work.