Office Administrator

Noventiq Holdings plc; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Noventiq Egypt in Malaysia is seeking an Office Administrator to ensure smooth office operations, facilities upkeep, and employee support. You will coordinate travel, expenses, events, and serve as a primary contact for vendors and staff.

The role requires a Diploma or Bachelor’s in business/HR/management, 2–4 years of relevant experience, strong English, and proficiency in Microsoft Office. You will work closely with HR and IT, maintaining records and supporting onboarding, compliance, and

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Human Resources, Management, or a related field.
• 2–4 years of experience in office administration, general affairs, or a similar role.
• Experience supporting expatriate administration, visa coordination, or immigration-related matters is an advantage.
• Good command of spoken and written English.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Strong organizational, interpersonal, and communication skills.
• Detail-oriented, proactive, and able to multitask effectively.
• Able to handle confidential information with professionalism and discretion.

Responsibilities

• Manage front desk operations and provide professional support to employees, visitors, and external stakeholders.
• Coordinate business travel arrangements, including flights, accommodation, transportation, travel documentation, and visa applications.
• Process employee expense claims and travel reimbursements.
• Plan, coordinate, and oversee employee engagement programs, company events, and workplace initiatives from concept through execution.
• Serve as the primary point of contact for engagement activities, including vendor coordination, venue arrangements, communications, budgeting, and event logistics.

Skills

English proficiency

Organizational skills

Interpersonal communication

Multitasking

Discretion

Education

Diploma or Bachelor's Degree in Business Admin/HR/Management

Tools

Microsoft Office

Job description

Full-Time

Job Description

Title: Office Administrator

Job Summary

The Office Administrator is responsiblefor ensuring the smooth and efficient operation of office administration,workplace facilities, employee support, and administrative coordination. Thisrole works closely with employees, vendors, building management, and internalstakeholders to maintain a productive, compliant, and well-organized workenvironment.

Key Responsibilities

OfficeAdministration & Employee Support

• Managefront desk operations and provide professional support to employees,visitors, and external stakeholders.
• Coordinatebusiness travel arrangements, including flights, accommodation,transportation, travel documentation, and visa applications.
• Processemployee expense claims and travel reimbursements.
• Plan,coordinate, and oversee employee engagement programs, company events, andworkplace initiatives from concept through execution.
• Serveas the primary point of contact for engagement activities, includingvendor coordination, venue arrangements, communications, budgeting, andevent logistics.
• Proposeand implement initiatives that foster employee engagement, teamwork, and apositive workplace culture.
• Maintainoffice records, administrative documentation, and filing systems.

Facilities, Assets & VendorCoordination

• Ensurethe office environment is well-maintained, safe, and operational at alltimes.
• Coordinatewith building management, vendors, and service providers for officemaintenance, repairs, utilities, and workplace-related matters.
• Manageoffice assets, supplies, inventory records, and workplace equipment.
• Workclosely with the IT team on office equipment setup, maintenance, andreplacement requirements.
• Coordinateadministrative purchases, vendor quotations, approvals, and paymentdocumentation.

Administrative Operations & Compliance

• Maintainaccurate documentation of administrative processes, records, and operatingguidelines.
• Supportmanagement in documenting, updating, and implementing operationalprocedures and internal controls.
• Ensureadministrative activities are properly recorded and carried out inaccordance with company policies and established processes.
• Monitoradministrative expenses and identify opportunities to improve operationalefficiency.
• Supportonboarding and offboarding activities, including documentation, accessarrangements, and asset coordination.
• Assistwith the administration and communication of HR policies, processes, andemployee initiatives.
• Supportexpatriate administration by coordinating immigration-relateddocumentation, visa applications, renewals, travel arrangements, andcommunication with employees, vendors, and relevant authorities.
• Maintainemployee and expatriate records, including monitoring work pass and visaexpiry dates to ensure timely renewal and compliance requirements.

Other Duties

• Performany other duties and responsibilities assigned by Management from time totime.

Requirements

• Diplomaor Bachelor's Degree in Business Administration, Human Resources,Management, or a related field.
• Minimum2-4 years of experience in office administration, general affairs, or asimilar role.
• Experiencesupporting expatriate administration, visa coordination, orimmigration-related matters is an advantage.
• Goodcommand of spoken and written English.
• Proficientin Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).
• Strongorganizational, interpersonal, and communication skills.
• Detail-oriented,proactive, and able to multitask effectively.
• Abletohandle confidential information with professionalism and discretion.

Job Snapshot

Updated Date

30-10-2026

Job ID

Job_2295

Department

Human Resources

Location