Office Administration & Facilities Lead

Arrow Electronics; Gelang Patah; On-site; MYR 90,000 - 120,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Year-end bonus

Performance Bonus

5-Day Work Week

Growth Opportunities

And more!

Job summary

Arrow Electronics is seeking a Manager, Office Administration in Malaysia (Johor). You will lead the administrative functions, overseeing staff, facilities, and services to ensure efficient operations and cost-effective delivery of support across the organization.

The role requires a Bachelor’s degree in Business Administration and 5–7 years of related experience, with strong communications and negotiation skills. Mandarin proficiency is a plus for APAC collaboration.

Qualifications

• Excellent verbal and written communication and negotiations skills.
• Proficiency in Mandarin is an added advantage to facilitate communication and collaboration across APAC.
• Ability to build good relationships with customers, suppliers, and cross-functional teams.
• Proactive and strategic mindset to win business.
• Resilience, energetic and positive attitude.

Responsibilities

• Manage the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically.
• Manage the day-to-day operations of a variety of office services to ensure the organization's administrative needs are met.
• These activities may include: copy services; office supplies; administrative assistance; mail and messenger services; records management; fleet management; cleaning, gardening, and maintenance services; cafeteria and recreation services; facilities management; reception; and communication systems.
• Preparing regular reports to management team (e.g., Attendance report, Cost saving report).
• Assist regular audits from 3rd parties (Fire Certificate/Alarm Certificate/RBA).
• Manage warehouse equipment/facilities/Repairing & Maintenance as well as Fixed Assets list.
• Assist in company events such as Annual Party, Exhibition, and other Special events.
• Liaise with managers to ensure office administration policies, programs, and activities meet needs.
• Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions.
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet business needs.
• Select and manage relationships with suppliers to ensure satisfactory standards of service.

Skills

Communication

Negotiation

Mandarin

Relationship building

Proactive mindset

Resilience

Education

Bachelor’s Degree in Business Administration

Job description

Arrow Electronics is seeking a Manager, Office Administration in Malaysia (Johor). You will lead the administrative functions, overseeing staff, facilities, and services to ensure efficient operations and cost-effective delivery of support across the organization.

The role requires a Bachelor’s degree in Business Administration and 5–7 years of related experience, with strong communications and negotiation skills. Mandarin proficiency is a plus for APAC collaboration.