Manager, Office Administration

Arrow; Johor; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Year-end bonus

Performance bonus

5-Day Work Week

Growth Opportunities

Job summary

Arrow is seeking a Manager, Office Administration in Johor to oversee administrative operations across the organization, ensuring efficient use of resources and smooth delivery of services.

You will lead staff, coordinate facilities, manage supplier relationships, and support audits and events. The role requires strategic thinking, strong communication, and cost-conscious problem solving.

Qualifications

• Bachelor's degree in business administration or related field.
• 5–7 years of related experience in office administration or facilities management.
• Excellent verbal and written communication and negotiation skills.
• Mandarin language skills are an added advantage for APAC collaboration.
• Ability to build strong relationships with customers, suppliers, and internal teams.

Responsibilities

• Oversee administrative activities and manage office services to meet organizational needs.
• Run day-to-day operations of office services, equipment, supplies, and resources.
• Coordinate records management, maintenance services, and facilities management.
• Prepare regular reports for management, including attendance and cost-saving reports.
• Assist in audits, certificates, and asset management; support company events and vendor relations.

Skills

Verbal communication

Written communication

Negotiation

Cross-functional collaboration

Strategic mindset

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Facilities management software

Job description

Position: Manager, Office Administration

Job Description:

What You’ll Be Doing

• Manage the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically.
• Manage the day-to-day operations of a variety of office services to ensure the organization's administrative needs are met.
• These activities may include: copy services; office supplies; administrative assistance; mail and messenger services; records management; fleet management; cleaning, gardening, and maintenance services; cafeteria and recreation services; facilities management; reception; and communication systems.
• Preparing regular report to management team. Eg: Attendance report & Cost saving report.
• Assist regular audit from 3rd party. Fire Certificate/Alarm Certificate/RBA
• Manage warehouse equipment's/facilities/Repairing & Maintenance as well as Fixed Assets list.
• Assists in company events such as Annual Party, Exhibition, and other Special events.
• Liaise with managers to ensure office administration policies, programs, and activities are appropriate for their needs.
• Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities.
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization's business needs.
• Select and manage relationships with suppliers to ensure satisfactory standards of service.

Job Complexity

• Coordinates and supervises the daily activities of business or technical support or production team
• Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors
• Decisions are guided by policies, procedures and business plan; receives guidance and oversight from manager
• Typically does not spend more than 20% of time performing the work supervised
• Accountable for the results of a large and/or moderately complex support or production operations team including subordinate work leaders
• Applies acquired expertise to analyze and solve problems without clear precedent
• Provides input on resource planning and policy development
• Coaches team members on performance, completes employee performance evaluations and recommends pay actions

What We Are Looking For

• Bachelor’s Degree in Business Administration or any related fields
• Minimum of 5-7 years of related experience;
• Excellent verbal and written communication and negotiations skills.
• Proficiency in Mandarin is an added advantage to facilitate communication and collaboration with Mandarin-speaking counterparts across the APAC region.
• Ability to build good relationship with customers, suppliers, and internally with cross function teams.
• Proactive and strategic mindset to win business.
• Resilience, energetic and positive attitude.

What’s In It For You

At Arrow, we recognize that financial rewards and great benefits are important aspects of an ideal job. That’s why we offer competitive financial compensation, including various compensation plans, and a solid benefits package.

• Medical Insurance
• Life Insurance
• Year-end bonus
• Performance Bonus
• 5-Day Work Week
• Growth Opportunities
• And more!

About Arrow

Arrow Electronics, Inc. (NYSE: ARW), an award-winning Fortune 148 and one of Fortune Magazine’s Most Admired Companies. Arrow guides innovation forward for over 220,000 leading technology manufacturers and service providers. With 2025 sales of USD $30.9 billion, Arrow develops technology solutions that improve business and daily life. Our broad portfolio that spans the entire technology landscape helps customers create, make and manage forward-thinking products that make the benefits of technology accessible to as many people as possible. Learn more atwww.arrow.com.
Our strategic direction of guiding innovation forward is expressed as Five Years Out, a way of thinking about the tangible future to bridge the gap between what's possible and the practical technologies to make it happen. Learn more athttps://www.fiveyearsout.com/.
For more job opportunities, please visithttps://careers.arrow.com/us/en

Converge , an Arrow company, is a full-service global supply chain partner We are a team of creative, experienced problem-solvers that bridge the gaps through connected distribution and unique approach to long-term, end to end supply chain optimization.

Arrow Library | Subsidiaries & Brands

Location

MY-Johor, Malaysia (PDC)

Time Type

Full time

Job Category

Business Support