Office Admin Executive

Midea Scott & English Electronics Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Midea Scott & English Electronics Sdn Bhd in Kuala Lumpur seeks an Office Administrator to oversee daily operations, coordinate facilities, and manage office services. The role requires proactive handling of multiple tasks and independent coordination across departments.

Responsibilities include budgeting for office needs, coordinating repairs, and organizing staff events, while ensuring safety compliance and smooth administrative support for the team.

Qualifications

• 2 years of relevant experience in office administration or administrative support.

Responsibilities

• Oversee daily office operations to ensure a smooth, efficient environment.
• Coordinate repairs and maintenance with service providers.
• Supervise cleanliness and organization of workspace and manage cleaning staff.
• Administer office rental facilities, including renewals and terminations of tenancy agreements.
• Coordinate renovations, relocations, or layout changes with planning and execution.
• Ensure timely payment of utility bills to avoid service disruption.
• Manage inventory of office supplies, equipment, and pantry items.
• Maintain all office facilities (air conditioning, lighting, furniture) in good working order.
• Handle company car facilities, including purchase, disposal, petrol card, and servicing.
• Maintain up-to-date parking lists or databases.
• Manage office budgets for supplies, repairs, pantry and miscellaneous costs.
• Coordinate office events and staff celebrations.
• Assist in implementing in-office staff benefits and welfare activities.
• Ensure compliance with safety and health regulations.
• Take on ad hoc administrative duties as required.

Skills

Microsoft Office

Excel

Word

PowerPoint

Organizational skills

Time management

Attention to detail

Problem solving

Independent work

Vendor coordination

Job description

Oversee daily operations of the office to ensure a smooth and efficient working environment.

Coordinate office repairs and maintenance, liaising with service providers as needed.

Supervise cleanliness and organization of the workspace, including management of cleaning staff.

Oversee office rental facilities, including renewals and terminations of tenancy agreements

Coordinate office renovations, relocations, or layout changes, including planning and execution.

Ensure timely payment of utility bills to avoid service disruption.

Manage inventory of office supplies, stationary, equipment, and pantry items.

Ensure all office facilities (e.g., air conditioning, lighting, furniture) are functional and well-maintained.

Handle company car facilities, including purchase, disposal, management of petrol card, and servicing for all company cars including van for service team.

Maintain an up-to-date parking list or database.

Manage office budgets, including expenses related to supplies, repairs, pantry, and miscellaneous costs.

Coordinate office events, including festive celebrations, birthdays, and staff farewell gatherings.

Help implement in-office staff benefits and welfare activities.

Ensure the office complies with safety and health regulations.

Other ad hoc task as assigned by your superior.

Requirement:

2 years of relevant experience in office administration or administrative support.

Good Microsoft Office skills, especially Excel, Word, and PowerPoint.

Good organizational and time management skills.

Strong attention to detail and ability to handle multiple tasks.

Able to work independently and coordinate with different departments.

Experience in handling office facilities, supplies, vendors, and general administrative matters.

Proactive, responsible, and able to solve problems efficiently.

Willing to handle ad-hoc administrative duties when required.

Household Goods & Appliances Manufacturing 101-1,000 employees

Established in 1968, Midea Group (SZ:000333) is a public listed company. Headquarter in Foshan, China, Midea Group aspires to the vision of “Bringing Great Innovations to Life”, upholding the Founders’ philosophy of creating a better life through technology. Midea Group has evolved into a global leading technology company specializing in five major business areas: Smart Home Business, Industrial and Building Technologies, Robotics & Automation, and Digital Innovation. With nearly 200,000 employees globally and more than 40,000 based internationally, Midea Group ranks 246th on the Global Fortune 500 in 2025, marking our 10th consecutive year on the list.

Established in 1968, Midea Group (SZ:000333) is a public listed company. Headquarter in Foshan, China, Midea Group aspires to the vision of “Bringing Great Innovations to Life”, upholding the Founders’ philosophy of creating a better life through technology. Midea Group has evolved into a global leading technology company specializing in five major business areas: Smart Home Business, Industrial and Building Technologies, Robotics & Automation, and Digital Innovation. With nearly 200,000 employees globally and more than 40,000 based internationally, Midea Group ranks 246th on the Global Fortune 500 in 2025, marking our 10th consecutive year on the list.