O-M Administrator

Nur Power; Kulim; On-site; MYR 28,000 - 42,000; Full time

Job summary

NUR Power Sdn Bhd in Kulim Hi-Tech Park seeks an Administrative & Document Control specialist to support O&M operations. You will manage office administration, coordinate communications, maintain records, and assist in procurement and payments to ensure accurate, confidential handling of information.

The role emphasizes maintaining robust document control, auditing records, and ensuring compliance with company policies. Diploma holders with strong organizational skills are encouraged to apply.

Qualifications

• Diploma in any field is required.
• Strong organizational and communication skills are essential.
• Ability to handle multiple tasks with attention to detail.
• Experience in administration or document control is a plus.

Responsibilities

• Provide administrative and document control support for O&M functions.
• Coordinate communications between departments and manage records and documentation.
• Support procurement and payment processes, ensuring accuracy and confidentiality of records.
• Oversee document control activities and ensure compliance with procedures and standards.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

Diploma

Tools

Microsoft Office

Job description

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The role is responsible for providing administrative, procurement, financial, and document control support to the Operations & Maintenance (O&M) function. This includes managing office administration, coordinating communications, maintaining records and documentation, supporting procurement and payment processes, and ensuring the accuracy, accessibility, and confidentiality of O&M information. The role also oversees document control activities, monitors compliance with established procedures and standards, and supports the efficient execution of O&M operations and projects.

Key Responsibilities

• Handle office interactions with outside visitors.
• Coordinate communication between various departments, schedule meetings, distribute reports and keep all parties informed of general business operations.
• Operate and maintain office machinery, including copiers, fax machines and printers.
• Monitoring and ordering inventory of office supplies.
• Keeping the office area neat and tidy.
• Receiving, sorting, storing, distributing, and retrieving incoming/outgoing mail, hard copy of documents as received from Contractors / NUR / Authorities / PBT etc.
• Managing petty cash.
• Perform basic bookkeeping and banking transactions, including the collection, counting, checking invoices, and making deposits and disbursement of money.
• Ensure that all data with regard to invoices, billing, payments etc. are properly entered into organizational databases and securely maintained.
• Assist in the preparation of cash flow plans for O&M purchases orders.
• To assist on O&M invoices, billing, PO delivery and material acceptance for solar warehouse.
• Responsible for overseeing the procurement process for the O&M is in adherence to company requirements, company policies and procedures.
• Controlling and ensure REQ, PR and PO records history in the e-procurement system is kept up to date.
• Develop and maintain accurate records of O&M documentation and ensure all documents are properly sorted, organized, and updated.
• Daily scan and upload paper documents and organize them on a secure server.
• Ensure all the following and improving document control procedures.
• Ensuring all documentation meets formal requirements and required standards.
• Ensure that access for specific files for the project is available when requested by different departments within the project team to facilitate timely project completion.
• Filing and coordinating O&M documentation, work procedure, work instruction, maintenance checklist from Engineer and Technician.
• Conducting regular reviews and document audits.
• To organize and update documents in the O&M shared folder.
• To assist on equipment warranty and project punch list documentation and follow up with OEM/EPCC.
• Responsible for overseeing access codes to maintain confidentiality for important documents.
• Collect and register all technical documents such as drawings and blueprints in the company’s system.
• Review and update documents for O&M and quality control.
• Keep other personnel updated on new document versions and how to obtain access.
• Create templates for use by other personnel.
• Maintain confidentiality regarding sensitive documents.
• Establish and maintain record retention timelines.
• Any other responsibilities that may be required, in the interests of the Company from time to time.

Requirements

• Minimum Diploma in any field.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office.
• Ability to handle multiple tasks with attention to detail.
• Possessing prior experience in administration or document control is an added advantage.

About Us

NUR Power Sdn Bhd is Malaysia’s first and only Independent Power Utility entrusted with exclusive rights to generate, distribute, and retail electricity within Kulim Hi-Tech Park (KHTP). For nearly three decades, NUR Power has played a central role in supporting the KHTP’s growth by delivering reliable, high‑quality, and sustainable energy solutions to leading global and Malaysian technology companies.

As a strategic energy partner, NUR Power provides the infrastructure and expertise that enable innovation, advanced manufacturing, and long‑term industrial development. The company’s commitment to performance excellence, innovation, teamwork, integrity, and ownership guides every aspect of its operations.

NUR Power is actively shaping the future of energy through focused investments in renewable technologies, digital transformation, and ESG‑aligned initiatives. This includes solar deployment, diversified renewable integration, and smarter, data‑driven systems that elevate efficiency and sustainability across the ecosystem.

With a clear mission and a forward‑looking mindset, NUR Power continues to advance Malaysia’s clean energy transition while creating long‑term value for industries and communities.

What Awaits You at NUR Power

• NUR Power offers a people‑focused environment built on meaningful career experiences and competitive rewards.
• Our compensation framework is designed to recognise the technical depth required in our business.
• We place strong value on specialised expertise and certifications, offering role‑specific incentives that meaningfully reward employees with critical technical capabilities.
• We also provide comprehensive benefits covering outpatient care, dental, hospitalisation, and insurance protection for you and your dependents.

NUR Power focuses on strengthening your career pathway, fostering your growth in the energy sector, and supporting your wellbeing as you progress with us.