New Business & Project Assistant

Castiglione Arts and Culture; Kuala Lumpur; On-site; MYR 39,000 - 73,000; Full time

Job summary

Castiglione Arts and Culture is seeking a New Business & Project Assistant to support management in research, project development, and daily coordination. You will conduct preliminary market research, organise information, and help advance digital projects including apps and websites.

You should be fluent in Chinese and English, be proactive, and able to manage multiple projects. Proficiency with Google Docs/Sheets and AI tools like ChatGPT is preferred; full-time in our Kuala Lumpur office,

Qualifications

• Must have strong information search and analysis skills.
• Ability to organise and coordinate multiple projects.
• Fluent in Chinese and English.
• Willing to work full-time in Malaysia office.
• Experience or willingness to use AI tools.

Responsibilities

• Conduct research on new business opportunities, industries, markets, and companies.
• Organise preliminary research directions and action plans.
• Coordinate with developers, designers, and external partners.
• Assist with email, scheduling, and daily business coordination.
• Create spreadsheets, presentations, and simple business reports.
• Track project tasks, deadlines, and progress.

Skills

Information research

Analysis

Organisation

Communication

Proactivity

Multitasking

English Chinese

Tools

Google Docs

Google Sheets

Excel

ChatGPT

Job description

This is a New Business & Project Assistant role supporting management in new business research, project development, and daily project management. You will work directly with management, participating in preliminary research across different new business directions, information organisation, project advancement, and coordination of digital projects including AI, apps, and websites.

Key responsibilities

Conduct research on new business opportunities, industries, markets, and companies

Use AI tools such as ChatGPT for information gathering, analysis, and organisation

Identify potential projects, companies, partners, and business opportunities

Create clear market research documents, project lists, and comparative analysis

Organise preliminary business ideas into structured research directions and action plans

Establish and maintain project schedules and task lists

Track project tasks, deadlines, and overall progress

Follow up with internal teams, freelancers, and external partners

Organise meeting minutes and action lists

Support app, website, AI tool, and other digital project development

Organise project requirements and development briefs

Communicate and coordinate with developers, designers, and external freelancers

Track development progress, testing, feedback, and outstanding issues

Organise project materials, files, and business information

Assist with email, scheduling, and daily business coordination

Create spreadsheets, presentations, and simple business reports

About you

Chinese and English proficiency as working languages

Strong information search, analysis, and organisation abilities

Strong communication and follow-up skills

Proactive and responsible, able to drive tasks to completion

Able to handle multiple different projects and tasks simultaneously

Familiar with Google Docs, Google Sheets, or Excel

Familiar with or willing to frequently use ChatGPT and other AI tools

Interest in business, technology, new products, and new projects

Able to work full-time in a Malaysia office

Able to join before 30 September 2026

Preferred experience

Project Assistant or Project Coordinator experience

Business or market research experience

Startup company work experience

App, website, or digital product project experience

Experience using AI tools and automation tools

Project experience collaborating with developers or designers