Multilingual Executive Assistant to General Manager

United Creation Packaging Solution (JH) Sdn Bhd; Kulai; On-site; MYR 48,000 - 60,000; Full time

Job summary

United Creation Packaging Solution (JH) Sdn Bhd in Kulai, Johor is seeking a proactive Executive/Personal Assistant to support the General Manager with scheduling, travel arrangements, document preparation, and cross-team coordination. The role requires strong organization and communication in a multilingual environment.

Ideal candidates hold a Diploma/Degree in a related field, are fluent in Mandarin, English, and Bahasa Malaysia, and can work independently with attention to detail.

Qualifications

• Diploma/Degree in Business Administration, Secretarial Studies, Office Management, or a related field is preferred.
• Good command of Mandarin, English, and Bahasa Malaysia, both spoken and written.
• Strong Mandarin communication skills are preferred as the role involves dealing with Mandarin-speaking clients and business associates.
• Strong organizational, communication, coordination, and multitasking skills, with good attention to detail.
• Able to work independently, learn quickly, and respond positively to changing priorities.
• Proficient in Microsoft Office.
• Possess a valid driving license and own transportation.
• Willing to travel locally and overseas when required.
• Fresh graduates are welcome to apply.

Responsibilities

• Manage the General Manager’s daily schedule, meetings, appointments, events, and business commitments.
• Coordinate meetings, appointments, events, and business travel, including flights, accommodation, transportation, and itineraries.
• Screen and manage calls, emails, correspondence, and enquiries, ensuring important matters are properly followed up.
• Prepare meeting materials, minutes, reports, presentations, and other documents as required.
• Coordinate and follow up on tasks assigned by the General Manager with internal departments and external parties to ensure timely completion.
• Assist the General Manager in business, administrative, and special projects, including preparing relevant information and documents.
• Maintain proper filing and records and handle confidential information with professionalism and discretion.
• Perform other administrative and ad hoc duties as assigned by the General Manager.
• Will travel locally and overseas when required.

Skills

Mandarin communication

English proficiency

Bahasa Malaysia proficiency

Organizational skills

Multitasking

Attention to detail

Independent working

Microsoft Office proficiency

Willingness to travel

Fresh graduates welcome

Education

Diploma/Degree in Business Administration/Secretarial Studies/Office Management

Tools

Driving license

Job description

United Creation Packaging Solution (JH) Sdn Bhd in Kulai, Johor is seeking a proactive Executive/Personal Assistant to support the General Manager with scheduling, travel arrangements, document preparation, and cross-team coordination. The role requires strong organization and communication in a multilingual environment.

Ideal candidates hold a Diploma/Degree in a related field, are fluent in Mandarin, English, and Bahasa Malaysia, and can work independently with attention to detail.