Marketing Project Management Officer

MFH Management Services PLT; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Parking subsidy

Fully stocked pantry

Yearly increment

Performance bonus

Team activities

Training provided

Birthday Leave

Job summary

MFH Management Services PLT is seeking a proactive Marketing Project Management Officer (PMO) to join our Marketing team in Subang Jaya. You will coordinate marketing projects, campaigns, content production, and departmental activities from planning to completion, ensuring timely deliverables and clear communication across all stages.

The role involves collaborating with Content, Design, Video Production, Social Media, and other departments to manage timelines, approvals, and post-project

Qualifications

• Bachelor’s or diploma in business/marketing/project management or related field.
• 1–3 years of relevant experience in project coordination, marketing operations, or production coordination.
• Strong organizational, planning, time management and multitasking skills.
• Proficient in Microsoft Office, Google Workspace, and project management or task-tracking tools.
• Good command of English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Coordinate planning and preparation of marketing projects, campaigns, webinars, video production, and events.
• Develop and maintain timelines, schedules, task trackers, and deliverable checklists.
• Liaise with teams to align project requirements, objectives, and deadlines.
• Coordinate content planning, scripts, recording schedules, and production arrangements.
• Monitor progress, follow up on tasks, and escalate delays to stakeholders.
• Support post-project evaluations to identify areas for improvement.
• Maintain project documentation, meeting notes, progress reports, and action item trackers.
• Provide regular updates on project status, deadlines, and deliverables.
• Assist in monitoring campaign performance and workflow efficiency.
• Coordinate with cross-department teams to ensure smooth execution.

Skills

Organizational skills

Communication

Multitasking

Detail-oriented

Education

Diploma or Bachelor's Degree in Business Administration, Marketing, Project Management, Communications, or related field

Job description

We are looking for a proactive, organized and detail-oriented Marketing Project Management Officer (PMO) to join our Marketing team.

In this role, you will be responsible for coordinating marketing projects, campaigns, content production, and departmental activities from planning to completion. You will work closely with internal teams to ensure smooth execution, timely deliverables, and effective communication across all stages of each project.

Job Responsibilities

Coordinate the planning and preparation of marketing projects, campaigns, webinars, video production and company events.

Develop and maintain project timelines, schedules, task trackers, and deliverable checklists.

Liaise with relevant teams and stakeholders to align project requirements, objectives, and deadlines.

Coordinate content planning, scripts, recording schedules, and necessary arrangements for production activities.

Ensure resources, materials, and required approvals are prepared before project execution.

2. Production & Project Execution

Monitor ongoing marketing projects and production activities to ensure smooth and timely execution.

Coordinate with Content, Design, Video Production, Social Media, and other relevant departments.

Assist with the coordination of recording sessions, webinars, promotional activities, and company events.

Track project progress, follow up on assigned tasks, and ensure deliverables remain on schedule.

Identify potential delays or operational challenges and elevate concerns to the relevant stakeholders.

Coordinate post-production workflows, including editing requests, content revisions, and final deliverables.

Follow up with relevant teams to ensure marketing materials are completed according to agreed timelines.

Facilitate content reviews, feedback collection, and approval processes.

Monitor project completion and ensure outstanding tasks are properly followed up.

Support post-project evaluations to identify areas for improvement.

4. Marketing Operations & Reporting

Maintain project documentation, meeting notes, progress reports, and action item trackers.

Provide regular updates on project status, deadlines, and pending deliverables.

Assist in monitoring campaign performance and gathering relevant feedback.

Support the Head of Marketing in improving workflow efficiency and departmental coordination.

Ensure project records and supporting documentation are organized and properly maintained.

5. Cross-Department Coordination

Act as a coordination point between internal teams and relevant stakeholders.

Facilitate clear communication regarding project requirements, timelines, and deliverables.

Follow up on pending approvals, outstanding tasks, and operational matters.

Support effective collaboration to ensure departmental projects and activities are executed smoothly.

Perform other ad hoc duties as assigned by management.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Marketing, Project Management, Communications, or a related field.

Preferably 1–3 years of relevant experience in project coordination, marketing operations, production coordination, or a similar role. Fresh graduates and candidates seeking a career change are also encouraged to apply.

Strong organizational, planning, time management, and multitasking skills.

Good communication and interpersonal skills, with the ability to coordinate across different teams.

Proficient in Microsoft Office, Google Workspace, and project management or task-tracking tools.

Able to manage multiple projects and deadlines in a fast-paced working environment.

Detail-oriented, proactive, responsible, and capable of working independently.

Good command of English and Bahasa Malaysia, both written and spoken.

Experience in digital marketing, creative agencies, video production, or event coordination will be an added advantage.

Willingness to learn, adapt, and support various marketing activities when required.

Working Hours/Days :

Working hour : 10:00 am - 7:00 pm MYT.

Working 5 Day Weekly (Monday - Friday).

Company Events & Additional Working Hours : The employee may be required to support company events or activities outside normal working hours, including weekends and Malaysian public holidays, depending on operational requirements. An event incentive will be provided for such assignments in accordance with Company policy, without affecting any applicable statutory entitlements.

Parking subsidy.

Fully stocked pantry.

Yearly increment, subject to performance/company practice.

Performance bonus, where applicable.

Team activities.

Personal working space.

Working equipment provided.

Training provided.

Parking subsidy of up to RM 15 per working day, with receipt/proof required for submission to Admin.

1 day Birthday Leave upon completion of 6 months of employment.

Statutory contributions and benefits (EPF, SOCSO and EIS) upon completion of the 3-month probation period, based on the current arrangement.