Marketing Admin Assistant

Private Advertiser; Shah Alam; On-site; MYR 28,000 - 39,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a detail-oriented Sales & Marketing administrative assistant to support day-to-day operations, organize marketing documents, and help compile weekly and monthly updates.

You will handle data entry into Excel and company systems, maintain databases and filing systems, and assist with coordinating campaigns and events. An organized self-starter with good communication will fit this role.

Responsibilities

• Assist with day-to-day Sales & Marketing administrative work.
• Prepare, organise and maintain marketing documents, forms and records.
• Assist in compiling weekly and monthly marketing updates.
• Help prepare simple reports, lists and summaries for management review.
• Follow up and organise documents required from sales agencies and marketing partners.
• Key in and update sales and marketing data into Excel / Intsoft / HIMs / company systems.
• Maintain and update customer / lead databases
• Agency contact lists
• Sales and booking records
• Lead tracking records
• Marketing campaign records
• Event attendance and enquiry records
• Maintain proper physical and digital filing systems.
• Organise documents according to project, agency, campaign and date.
• Scan, rename and save documents into designated folders.
• Ensure important documents can be easily retrieved when required.
• Assist with maintaining a proper filing structure for Sales & Marketing.
• Assist in updating incoming leads from Facebook, WhatsApp, website and other marketing channels.
• Categorise and maintain lead information according to the company's requirements.
• Assist in updating lead status such as Hot / Warm / Cold / Follow-Up / Converted.
• Help ensure follow-up information is properly recorded.
• Support the team with basic coordination before and after marketing activities.

Tools

Excel

Intsoft

HIMs

Job description

Assist with day-to-day Sales & Marketing administrative work.

Prepare, organise and maintain marketing documents, forms and records.

Assist in compiling weekly and monthly marketing updates.

Help prepare simple reports, lists and summaries for management review.

Follow up and organise documents required from sales agencies and marketing partners.

2. Data Entry & Record Keeping

Key in and update sales and marketing data into Excel / Intsoft / HIMs / company systems.

Maintain and update

• Customer / lead databases
• Agency contact lists
• Sales and booking records
• Lead tracking records
• Marketing campaign records
• Event attendance and enquiry records

3. Filing & Document Management

Maintain proper physical and digital filing systems.

Organise documents according to project, agency, campaign and date.

Scan, rename and save documents into designated folders.

Ensure important documents can be easily retrieved when required.

Assist with maintaining a proper filing structure for Sales & Marketing.

Assist in updating incoming leads from Facebook, WhatsApp, website and other marketing channels.

Categorise and maintain lead information according to the company's requirements.

Assist in updating lead status such as Hot / Warm / Cold / Follow-Up / Converted.

Help ensure follow-up information is properly recorded.

5. Marketing Campaign & Event Support

Support the team with basic coordination before and after marketing activities.