Mandarin-Speaking HR & Office Operations Executive

AE TIMELESS TRADING SDN. BHD.; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Strict 5-Day Work Week

Central KL office (Vida Bukit Ceylon)

Accessible public transit nearby

Job summary

AE Timeless Trading Sdn. Bhd. is seeking a People & Office Operations Executive (Mandarin Speaking) to own daily HR, admin, and payroll coordination in the central KL office. This role acts as a liaison between local team members, service providers, and Mandarin-speaking regional leadership.

Key duties include full-cycle internal hiring, onboarding, attendance and payroll support, and maintaining confidential personnel records. Fluency in Mandarin is mandatory.

Qualifications

• 1–2 years of experience in HR, office administration or payroll support.
• Experience in SMEs, trading, or e-commerce startups is desirable.
• Basic familiarity with Malaysian employment regulations and statutory bodies (KWSP / PERKESO / LHDN).
• Proficient with MS Office and cloud workspace tools.
• Legal authorization to work in Malaysia (citizens or PR preferred).

Responsibilities

• Manage full-cycle internal hiring: craft job descriptions, screen candidate profiles, coordinate interview schedules, and maintain active talent pipelines
• Handle formal offer letters, employment contracts, and lead onboarding for new team members
• Track and manage employee time attendance, annual leave, medical leave, and overtime records
• Assist with monthly payroll calculations and ensure timely statutory submissions to EPF, SOCSO, EIS, and LHDN
• Maintain confidential employee personnel records and digital HR databases
• Prepare HR correspondence such as confirmation letters, increment notices, memos, and disciplinary/warning letters when necessary
• Ensure daily operational efficiency of the central KL office, including vendor management, pantry replenishment, and office supplies procurement

Skills

Mandarin speaking

Tools

Microsoft Office

Job description

AE Timeless Trading Sdn. Bhd. is seeking a People & Office Operations Executive (Mandarin Speaking) to own daily HR, admin, and payroll coordination in the central KL office. This role acts as a liaison between local team members, service providers, and Mandarin-speaking regional leadership.

Key duties include full-cycle internal hiring, onboarding, attendance and payroll support, and maintaining confidential personnel records. Fluency in Mandarin is mandatory.