Mandarin-Speaking Admin & Operations Coordinator

J & J Corporate Services Sdn Bhd; Skudai; On-site; MYR 33,000 - 67,000; Full time

Job summary

J & J Corporate Services Sdn Bhd in Malaysia is seeking an Administration Executive to coordinate between Accounting, Tax, Corporate Secretarial and other teams, ensuring smooth workflow and timely completion of matters.

You will liaise with clients, auditors and stakeholders on documents, queries, and deadlines, proactively follow up to minimise delays, and monitor progress to highlight bottlenecks to management.

Qualifications

• Spoken Mandarin is required due to regular communication with Mandarin-speaking clients and stakeholders.
• Excellent verbal and written communication skills for professional correspondence.
• Strong organisational and coordination skills with high attention to detail.
• Proactive, responsible, and able to follow through on matters to completion.
• Able to manage multiple tasks, prioritise deadlines, and track outstanding matters.
• Comfortable coordinating with different departments, clients, auditors, and other stakeholders.
• Familiarity with email, Microsoft Excel or spreadsheets, and task management systems.
• Able to identify delays or outstanding matters and escalate when necessary.
• Experience in client servicing, administration, operations, or coordination is an advantage.
• Experience in accounting, audit, tax, corporate secretarial, or other professional services environment would be an added advantage.
• Fresh graduates with strong communication, organisation, and follow-up skills are encouraged to apply.

Responsibilities

• Coordinate between Accounting, Tax, Corporate Secretarial, and other teams to ensure smooth workflow and timely completion of matters.
• Liaise with clients, auditors, and other stakeholders regarding documents, queries, job progress, and deadlines.
• Follow up proactively on outstanding information, documents, queries, and responses to minimise delays.
• Monitor job progress and deadlines, and highlight overdue matters, delays, or bottlenecks to the relevant team or management.
• Keep clients informed of job progress and ensure technical questions are directed to the appropriate department or person in charge.
• Maintain accurate and up-to-date records of communications, outstanding matters, follow-up actions, and agreed deadlines.
• Assist with new client onboarding, meeting arrangements, document collection, and coordination of service requirements.
• Ensure assigned matters are properly followed through from request to completion.

Skills

Mandarin

Verbal communication

Written communication

Organisation

Coordination

Multi-tasking

Stakeholder management

Email

Excel

Tools

Excel

Job description

J & J Corporate Services Sdn Bhd in Malaysia is seeking an Administration Executive to coordinate between Accounting, Tax, Corporate Secretarial and other teams, ensuring smooth workflow and timely completion of matters.

You will liaise with clients, auditors and stakeholders on documents, queries, and deadlines, proactively follow up to minimise delays, and monitor progress to highlight bottlenecks to management.