Manager, Corporate Secretarial

Malakoff Corporation; Kuala Lumpur; On-site; MYR 120,000 - 170,000; Full time

Job summary

Malakoff Corporation is seeking a Manager, Corporate Secretarial to lead all corporate secretarial functions in Kuala Lumpur. This role requires extensive experience in governance, statutory filings, AGM coordination, and stakeholder liaison, with a focus on compliance with the Companies Act 2016 and Bursa Malaysia.

The ideal candidate will have a law or business degree, be Chartered Secretary certified or eligible, and possess 10+ years in corporate secretarial practice, including 8+ years in

Qualifications

• Bachelor’s degree in Law, Business Administration, or related field.
• Certified or eligible for Chartered Secretary qualification.
• Experience in corporate secretarial work, preferably in a listed company.
• Strong knowledge of corporate laws including Companies Act 2016 and Bursa Malaysia.
• Total working experience of 10+ years in corporate secretarial practice.
• 8+ years in public listed companies.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work in fast-paced environment and manage multiple priorities.
• Attention to detail and high compliance standards.

Responsibilities

• Oversee and manage all corporate secretarial functions, ensuring compliance with the Companies Act 2016, Bursa Malaysia requirements, and other relevant laws and regulations.
• Serve as the primary point of contact for corporate governance and secretarial matters, providing expert advice to the Board and senior management.
• Prepare and review board and committee meeting agendas, minutes, resolutions, and other documentation.
• Ensure timely filing of statutory documents and returns with regulatory authorities.
• Maintain and update statutory registers and records for accuracy.
• Coordinate and manage shareholder meetings, including the AGM, ensuring compliance with legal requirements.
• Liaise with regulators, auditors, and stakeholders on secretarial matters.
• Develop and implement corporate governance policies and practices.
• Stay updated on changes in corporate laws, advising on necessary actions.
• Manage and mentor a team of corporate secretarial professionals.

Skills

Organisational skills

Communication

Interpersonal skills

Multitasking

Attention to detail

Education

Bachelor’s degree in Law or Business

Job description

Take the Next Step in Your Career with Malakoff.

Manager, Corporate Secretarial,

Corporate Secretarial

Date Posted:

13 January 2026

Job Post Duration:

28 February 2026

Job Descriptions:

• Oversee and manage all corporate secretarial functions, ensuring compliance with the Companies Act 2016, Bursa Malaysia requirements, and other relevant laws and regulations.
• Serve as the primary point of contact for corporate governance and secretarial matters, providing expert advice and support to the Board of Directors and senior management.
• Prepare and review board and committee meeting agendas, minutes, resolutions, and other necessary documentation.
• Ensure timely and accurate filing of statutory documents and returns with regulatory authorities.
• Maintain and update statutory registers and records, ensuring accuracy and completeness.
• Coordinate and manage shareholder meetings, including the Annual General Meeting (AGM), ensuring compliance with legal and regulatory requirements.
• Liaise with external regulators, auditors, and other stakeholders on corporate secretarial matters.
• Develop and implement corporate governance policies and practices, promoting best practices across the organization.
• Stay updated on changes in corporate laws and regulations, advising the company on necessary actions to ensure ongoing compliance.
• Manage and mentor a team of corporate secretarial professionals, fostering a culture of continuous improvement and professional development.

Requirement:

• Bachelor’s degree in Law, Business Administration, or related field.
• Certified or eligible for certification as a Chartered Secretary or equivalent.
• Experience in corporate secretarial work, preferably in a listed company environment.
• Strong knowledge of corporate laws and regulations, including the Companies Act 2016 and Bursa Malaysia requirements.
• Minimum of 10 years of total working experience in corporate secretarial practice.
• Minimum of 8 years of working experience in public listed companies.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work effectively in a fast-paced environment and manage multiple priorities.
• Attention to detail and commitment to maintaining high standards of accuracy and compliance.