Management Associate

DKSH; Petaling Jaya; On-site; MYR 39,000 - 67,000; Full time

Job summary

DKSH in Petaling Jaya, Malaysia, is seeking an Administrative Coordinator to support daily operations, logistics and sustainability initiatives. You will coordinate meeting room bookings, assist with onboarding and offboarding, manage event-related logistics and contribute to sustainability reporting.

You will also help plan internal events and employee engagement activities while ensuring accurate, timely reporting for management and regulators.活

Qualifications

• Coordinate reservation of meeting rooms across locations and times.
• Prepare, compile and distribute regular and ad-hoc reports for management and other departments.
• Support sustainability programs including awareness campaigns, training and green initiatives.

Responsibilities

• Assist onboarding and offboarding of employees.
• Manage logistics for events, venues, catering and accommodations.
• Assist with sustainability reporting to ensure transparency and accountability.
• Prepare regular internal and external reports as needed.
• Maintain lab/office supplies and inventory.

Skills

Coordination

Meeting room booking

Sustainability reporting

Event planning

Tools

Office 365

Reporting software

Job description

• Coordinate the reservation of meeting rooms based on availability, ensuring that the rooms are booked for the correct times and duration.
• Track and evaluate sustainability net sales ratio, ensuring targets are met and identifying areas for improvement.
• Responsible for preparing, compiling, and distributing regular and ad-hoc reports as required by management and other departments.
• Responsible for helping to raise tickets for any issues e.g. staff enquiry / updates / system errors
• Assist with onboarding of new employees and offboarding of employee.
• Handle logistics such as venue booking, catering, and accommodations.
• Support employee engagement in sustainability programs, such as awareness campaigns, training sessions, or volunteer opportunities. Help organize internal initiatives, including recycling programs, energy-saving practices, and green office practices.
• Support the planning, organisation, and implementation of events, exhibitions, town halls, and employee engagement activities to ensure successful delivery and a positive participant experience.
• Support with sustainability reporting to ensure transparency and accountability.
• Prepare regular reports for internal stakeholders and external regulators, as needed.
• Manage lab/office supplies, equipment, and inventory.