Management Assistant (Japanese Speaker)

IntelliPro; Selangor; On-site; MYR 67,000 - 89,000; Full time

Job summary

IntelliPro is seeking an administrative professional to join its Global Business Services Center in Kuala Lumpur, supporting Senior Managers and partners primarily for the Japan region. The role emphasizes exceptional organization, stakeholder coordination across APAC, and accurate CRM data management.

Vous will manage calendars, travel, and expense workflows while collaborating with Marketing and other teams. Strong communication across locations and time zones is essential for success.

Responsibilities

• Provide administrative support to Senior Managers, Associate Partners, and their teams, primarily supporting the Japan region.
• Manage complex calendars and coordinate internal and external meetings.
• Coordinate detailed travel arrangements, including flights, accommodation, ground transportation, and related logistics.
• Prepare and submit expense reports while supporting reimbursement and audit processes.
• Maintain and update CRM records, ensuring contact information remains accurate and current.
• Partner with marketing and other teams on relationship management initiatives, contact audits, and data quality efforts.
• Coordinate project start-up activities, including scheduling kick-off meetings and supporting case team logistics.
• Provide back-up support to Manager Assistants and Executive Assistants across the region.

Job description

*Note: Native Japanese or JLPT N1/N2 level is mandatory

Our Client is proud to be consistently recognized as one of the world’s best places to work. They are the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times.

Their Global Business Services Center in Kuala Lumpur provides support to leadership and consulting teams across APAC. As part of our administrative team, you’ll work closely with Leaders, Manager Assistants, Executive Assistants, and other business support professionals across the region. You’ll play a critical role in helping teams operate efficiently while contributing to a collaborative, high-performing, and service-oriented environment.

• Provide administrative support to Senior Managers, Associate Partners, and their teams, primarily supporting the Japan region.
• This role requires exceptional organization, attention to detail, and relationship-building skills.
• Working in a highly collaborative environment, you will manage competing priorities, coordinate across multiple stakeholders, and serve as a trusted partner to the leaders you support.
• Because many of your stakeholders will be located remotely, success in this role depends on strong communication skills and the ability to build effective working relationships across locations and time zones.
• Manage complex calendars and coordinate internal and external meetings.
• Resolve scheduling conflicts and proactively prioritize competing demands.
• Coordinate detailed travel arrangements, including flights, accommodation, ground transportation, and related logistics.
• Prepare and submit expense reports while supporting reimbursement and audit processes.
• Maintain and update CRM records, ensuring contact information remains accurate and current.
• Partner with marketing and other teams on relationship management initiatives, contact audits, and data quality efforts.
• Coordinate project start-up activities, including scheduling kick-off meetings and supporting case team logistics.
• Provide back-up support to Manager Assistants and Executive Assistants across the region.
• Build strong working relationships with administrative teams and consulting staff.
• Support office initiatives, onboarding, training, and team activities that contribute to a positive and collaborative culture.
• Provide administrative support for office functions as needed, including coordination with Finance, Human Resources, Marketing, IT, and Reception teams.
• Perform additional administrative and operational responsibilities as required.