Malaysia Office & Operations Coordinator

We. Communications (Singapore & Malaysia); Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

We. Communications (Singapore & Malaysia) is seeking a Business Operations Associate to manage day-to-day operations at the Malaysia office in Kuala Lumpur.

You will partner with the Managing Director and regional teams in HR, Finance and IT to keep the office organized and responsive for staff and visiting colleagues. The role is hands-on, spanning diverse administration rather than a single specialist function, and requires strong organisation, detail-orientation and proactive problem solving

Qualifications

• Diploma or Bachelor's in Business Administration, Management, Human Resources, Finance, or a related field.
• 3–5 years of experience in business operations, office management, administration, or a similar coordination role.
• Comfortable working across different areas of a business rather than within a single specialist function.
• Strong organisational skills, genuine attention to detail, and the ability to follow through with consistency and care.
• Comfortable managing several practical priorities in a small, fast-moving office environment.
• Confident communicating with employees, senior stakeholders and external vendors, in English and Bahasa Malaysia.
• Sound judgement, maturity and discretion when handling confidential or sensitive matters.
• Comfortable using AI tools (Claude, ChatGPT, or similar) as part of your day-to-day workflow.
• Proficient in Microsoft Office and quick to pick up new systems and tools.

Responsibilities

• Keep the Kuala Lumpur office running smoothly — coordinating supplies, facilities, vendors, meeting arrangements, office records and general administrative support.
• You will also welcome and support Singapore and regional colleagues when they are visiting Malaysia.
• Act as the local coordination point for routine finance, people and technology administration.
• This may include helping with invoices, expense documentation, employee onboarding or offboarding logistics, system access, equipment coordination and other practical follow-ups, working in partnership with the relevant regional teams.
• Keep simple trackers, records and documentation up to date, see open items through to closure, and help make day-to-day processes easier for the team.
• You will also support internal activities or engagement moments that help the Malaysia team feel connected to the wider We. network.
• Use AI and workplace tools where helpful to simplify routine administration, improve efficiency and support better ways of working.

Skills

Strong organisational skills

Attention to detail

Communication with stakeholders

English & Bahasa Malaysia fluency

AI tools familiarity

Multitasking

Education

Diploma/Bachelor's in Business Administration/Management/HR/Finance

Tools

Microsoft Office

Job description

We. Communications (Singapore & Malaysia) is seeking a Business Operations Associate to manage day-to-day operations at the Malaysia office in Kuala Lumpur.

You will partner with the Managing Director and regional teams in HR, Finance and IT to keep the office organized and responsive for staff and visiting colleagues. The role is hands-on, spanning diverse administration rather than a single specialist function, and requires strong organisation, detail-orientation and proactive problem solving