Mailroom & Facilities Coordinator

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 24,000 - 32,000; Full time

Job summary

CBRE Asia Pacific is hiring a Mailroom Services Coordinator in Kuala Lumpur to ensure smooth mailroom operations and provide general maintenance support across the facility.

The role requires a proactive, organized individual with basic handyman skills, ability to handle packages, coordinate with couriers, maintain accurate mail and inventory records, replenish supplies, and uphold safety in a busy workplace.

Qualifications

• Minimum 1 or 2 years working experience in the related field.
• Bachelor's degree in any relevant field.
• Proven experience in mailroom operations and general maintenance.
• Good knowledge of managing minor repairs and maintenance needs.
• Strong organizational and communication skills.
• Ability to lift and move packages and equipment as needed.
• Flexibility to adjust work schedules based on operational needs.

Responsibilities

• Receive, sort, and distribute mail and packages.
• Prepare outgoing mail and coordinate with courier services.
• Maintain records of incoming and outgoing mail.
• Monitor and replenish mailroom supplies.
• Ensure timely delivery and pickup schedules are adhered to.
• Liaise with external vendors and courier services to resolve delivery issues.
• Maintain cleanliness and organization of the mailroom area.
• Assist with bulk mailings and special delivery requests.
• Support administrative tasks related to mailroom operations.
• Conduct routine inspections of facilities to identify maintenance needs.
• Liaise with contractors for specialized repairs and ensure timely completion.
• Maintain safety standards and ensure a hazard-free environment.
• Manage inventory of tools and repair supplies, ensuring timely replenishment.
• Keep accurate records of maintenance and repair activities.

Skills

Mailroom operations

General maintenance

Organizational skills

Communication skills

Lifting packages

Education

Bachelor's degree in any relevant field

Job description

CBRE Asia Pacific is hiring a Mailroom Services Coordinator in Kuala Lumpur to ensure smooth mailroom operations and provide general maintenance support across the facility.

The role requires a proactive, organized individual with basic handyman skills, ability to handle packages, coordinate with couriers, maintain accurate mail and inventory records, replenish supplies, and uphold safety in a busy workplace.