Front Desk & Mailroom Coordinator

JLL; Kuala Lumpur; On-site; MYR 26,000 - 38,000; Full time

Job summary

JLL is seeking a capable receptionist/front desk assistant in Kuala Lumpur to greet visitors, handle calls, coordinate meetings, and manage mailroom operations. You will support daily facilities tasks, liaise with security and vendors, and ensure a professional, organized workplace.

Ideal candidates have 1–2 years in a corporate reception or mailroom role, strong communication, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent educational qualification.
• 1–2 years of receptionist/front desk/mailroom experience in a corporate or commercial environment.
• Strong interpersonal and communication skills with diverse stakeholders.
• Excellent organizational abilities and meticulous attention to detail.
• Proficiency in Outlook, Word, Excel and general computer literacy.
• Physical ability to lift and move packages up to 20 kg regularly.
• Flexibility to adapt to changing priorities and handle unexpected situations.

Responsibilities

• Greet visitors professionally and manage the visitor registration process.
• Answer, screen, and direct incoming calls; take accurate messages.
• Coordinate and manage meeting room bookings for appointments and conferences.
• Sort, distribute, and track mail, packages, and courier deliveries.
• Maintain an organized mailroom system and log shipments.
• Handle data entry, filing, photocopying, and office supplies inventory.
• Collaborate with building management, security, and external vendors.
• Support reception and mailroom areas to stay clean and presentable.
• Assist with ad-hoc administrative projects for facilities and office services.

Skills

Receptionist experience

Customer service

Organizational skills

Communication skills

Microsoft Office

Physical ability

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

JLL is seeking a capable receptionist/front desk assistant in Kuala Lumpur to greet visitors, handle calls, coordinate meetings, and manage mailroom operations. You will support daily facilities tasks, liaise with security and vendors, and ensure a professional, organized workplace.

Ideal candidates have 1–2 years in a corporate reception or mailroom role, strong communication, and proficiency with Microsoft Office.