Logistics Documentation & Shipping Coordinator

Histotech Engineering Sdn. Bhd.; Bayan Lepas; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

Remuneration parity

Job summary

Histotech Engineering Sdn. Bhd. in Penang, Malaysia, seeks an entry-level Logistics Documentation Assistant to prepare invoices, packing lists and shipping documents.

You will verify data in the ERP system and coordinate import/export shipments with the Project Management and Purchasing teams to ensure on-time execution. You will work with the warehouse team to attach documents, coordinate with freight forwarders, and maintain shipment tracking logs.

Qualifications

• Entry-level position suitable for individuals looking to start a career in logistics and shipping.
• Attention to detail and data accuracy are essential.
• Willingness to collaborate with multiple departments and learn fast.
• Familiarity with MS Excel and MS Word is beneficial; ERP or invoicing systems are a plus.

Responsibilities

• Prepare invoices, packing lists and other shipping documents per company instructions.
• Ensure accuracy and timeliness of documentation in the ERP system.
• Coordinate import/export shipments with Project Management/Purchasing and warehouses.
• Attach required shipping documents (invoices, packing lists, shipping marks, labels).
• Arrange with freight forwarders and customs brokers to handle shipments smoothly.
• Serve as main contact for handing over shipments to logistics providers and capture shipment photos.
• Update shipment tracking log and share updates with departments.

Skills

Attention to detail

Data accuracy

Collaboration

Learning agility

MS Excel

MS Word

ERP systems

Tools

ERP system

Job description

Histotech Engineering Sdn. Bhd. in Penang, Malaysia, seeks an entry-level Logistics Documentation Assistant to prepare invoices, packing lists and shipping documents.

You will verify data in the ERP system and coordinate import/export shipments with the Project Management and Purchasing teams to ensure on-time execution. You will work with the warehouse team to attach documents, coordinate with freight forwarders, and maintain shipment tracking logs.