Leasing Executive

Eupe Corporation; Selangor; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Annual Leave

EPF

SOCSO

EIS

Job summary

Eupe Corporation in Malaysia is seeking an experienced leasing administrator to support mall tenancy operations. The role requires coordinating meetings, tracking tenancy agreements and offers, and maintaining clear documentation with legal teams.

The position is based at the project location and involves managing tenant inquiries, coordinating with retail consultants, and producing regular leasing status reports to senior management.

Qualifications

• 2–4 years of experience in mall leasing, tenancy administration, or commercial property management.
• Strong documentation discipline — able to manage a high volume of agreements and correspondence meticulously.
• Organised and responsive — this role is the administrative engine of the leasing function and must operate with zero lag.
• Familiarity with standard TA and LOO formats is preferred. Legal drafting is not required — coordination and tracking is.

Responsibilities

• Tenant Meeting Coordination: Schedule, prepare for, and attend tenant meetings. Produce structured meeting notes and follow-up action lists. Ensure no commitment or enquiry falls through between retail consultant and the internal team.
• TA, MOU & LOO Administration: Track the status of all Tenancy Agreements and Letters of Offer. Liaise with legal on document preparation. Maintain a live TA tracker with execution status, outstanding conditions, and key dates.
• Tenant Correspondence: Manage routine correspondence with prospective and signed tenants. Escalate non-routine matters to Senior Manager or the General Manager immediately.
• Leasing Pipeline Reporting: Maintain and update the leasing pipeline tracker. Produce a fortnightly pipeline report for the GM showing leasing status, signed commitments, NLA coverage, and pending actions.
• Administration & Compliance: Maintain a structured filing system for all leasing documents. Ensure all executed agreements are filed, version-controlled, and accessible to the legal team.
• Retail consultant Coordination Support: Coordinate scheduling, materials, and follow-up for all meetings and site visits involving retail consultant and prospective tenants.

Skills

Mall leasing experience

Documentation discipline

Organised and responsive

TA/LOO formats familiarity

Job description

2–4 years of experience in mall leasing, tenancy administration, or commercial property management.

Strong documentation discipline — able to manage a high volume of agreements and correspondence meticulously.

Organised and responsive — this role is the administrative engine of the leasing function and must operate with zero lag.

Familiarity with standard TA and LOO formats is preferred. Legal drafting is not required — coordination and tracking is.

Northern Malaysia exposure is preferred but not mandatory. Must be willing to be based at the project location.

Requirement

• 2–4 years of experience in mall leasing, tenancy administration, or commercial property management.
• Strong documentation discipline — able to manage a high volume of agreements and correspondence meticulously.
• Organised and responsive — this role is the administrative engine of the leasing function and must operate with zero lag.
• Familiarity with standard TA and LOO formats is preferred. Legal drafting is not required — coordination and tracking is.
• Northern Malaysia exposure is preferred but not mandatory. Must be willing to be based at the project location.

Responsibility

• Tenant Meeting Coordination: Schedule, prepare for, and attend tenant meetings. Produce structured meeting notes and follow-up action lists. Ensure no commitment or enquiry falls through between retail consultant and the internal team.
• TA, MOU & LOO Administration: Track the status of all Tenancy Agreements and Letters of Offer. Liaise with legal on document preparation. Maintain a live TA tracker with execution status, outstanding conditions, and key dates.
• Tenant Correspondence: Manage routine correspondence with prospective and signed tenants. Escalate non-routine matters to Senior Manager or the General Manager immediately.
• Leasing Pipeline Reporting: Maintain and update the leasing pipeline tracker. Produce a fortnightly pipeline report for the GM showing leasing status, signed commitments, NLA coverage, and pending actions.
• Administration & Compliance: Maintain a structured filing system for all leasing documents. Ensure all executed agreements are filed, version-controlled, and accessible to the legal team.
• Retail consultant Coordination Support: Coordinate scheduling, materials, and follow-up for all meetings and site visits involving retail consultant and prospective tenants.

Benefits

• Annual Leave
• EPF
• SOCSO
• EIS