LEASING & BUSINESS DEVELOPMENT EXECUTIVE

Al-Ikhsan Sports Sdn Bhd; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

Al-Ikhsan Sports Sdn Bhd is seeking a Senior Leasing & Business Development Executive to lead end-to-end tenancy administration, support outlet expansion, relocations and closures. You will manage landlord relationships, coordinate cross-functional leasing needs and provide commercial insights to drive portfolio growth and cost optimisation.

The role requires strong leasing, documentation, renewal processes and stakeholder management skills, with proficiency in Microsoft Office and NAV or

Qualifications

• Experience in leasing, tenancy administration, property management, business development or a related commercial function.
• Strong understanding of lease administration, tenancy documentation, renewal processes and landlord coordination.
• Ability to manage multiple leasing activities, timelines, approvals and stakeholders with accuracy and attention to detail.
• Strong communication, negotiation, coordination and relationship management skills.
• Analytical ability to assess rental rates, market trends, leasing opportunities and commercial terms.
• Proficiency in maintaining databases, trackers, reports and document filing systems.
• Ability to work effectively with Finance, Operations, Project, Legal, Sales Support and management teams.
• Strong organisational skills and the ability to follow governance, compliance and approval requirements.

Responsibilities

• Manage the complete tenancy administration lifecycle, including new leases, renewals, extensions, variations, relocations and outlet closures.
• Review, prepare and assess leasing proposals, Letters of Offer, tenancy agreements, renewal letters and related tenancy documentation.
• Coordinate lease renewal activities, monitor lease expiry schedules and follow up proactively on renewal negotiations and approvals.
• Ensure tenancy documentation is accurate, properly executed and maintained in accordance with company policies and governance requirements.
• Serve as the primary liaison between the company and landlords on tenancy renewals, rental payments, deposits, utilities, maintenance and tenancy-related issues.
• Build and maintain positive relationships with landlords, property managers, consultants and external stakeholders.
• Coordinate with Operations, Finance, Sales Support, Project, Legal, Store Technical Management and Management on leasing and operational requirements.
• Monitor tenancy obligations related to handover, reinstatement and exit requirements.
• Prepare leasing reports, rental summaries, occupancy reports and management updates for the Executive Chairman and Executive Director.

Skills

Leasing

Tenant administration

Property management

Business development

Communication

Negotiation

Coordination

Relationship management

Microsoft Office

NAV

Tools

NAV

Microsoft Office

Job description

LEASING & BUSINESS DEVELOPMENT EXECUTIVE

As a Senior Leasing & Business Development Executive, you will lead end-to-end tenancy administration and support the company’s leasing, outlet expansion, relocation and closure activities. You will manage landlord and stakeholder relationships, coordinate cross-functional leasing requirements, maintain accurate tenancy records, and provide commercial insights to support portfolio growth, cost optimisation and operational improvements.

Key responsibilities

Manage the complete tenancy administration lifecycle, including new leases, renewals, extensions, variations, relocations and outlet closures.

Review, prepare and assess leasing proposals, Letters of Offer, tenancy agreements, renewal letters and related tenancy documentation.

Coordinate lease renewal activities, monitor lease expiry schedules and follow up proactively on renewal negotiations and approvals.

Ensure tenancy documentation is accurate, properly executed and maintained in accordance with company policies and governance requirements.

Serve as the primary liaison between the company and landlords on tenancy renewals, rental payments, deposits, utilities, maintenance and tenancy-related issues.

Build and maintain positive relationships with landlords, property managers, consultants and external stakeholders.

Coordinate with Operations, Finance, Sales Support, Project, Legal, Store Technical Management and Management on leasing and operational requirements.

Manage communications regarding outlet openings, closures, handovers, reinstatement works and business licence requirements.

Create, maintain and update location codes, store cards and outlet information in NAV and tenancy databases.

Maintain comprehensive records for retail outlets, headquarters, warehouses, hostels and related company properties.

Update Store Master listings, leasing trackers, closure trackers, tenancy databases and lease status records.

Ensure leasing records, agreements, approvals and supporting documents are properly filed and archived in physical and electronic formats.

Prepare and process payment memos relating to rental deposits, top-up deposits, stamp duties, legal fees, utilities and other tenancy-related expenses.

Monitor rental payments, renewal costs, utility payments and outstanding balances, and track landlord billing, rental invoices and payment statuses.

Coordinate with Finance to support timely payment processing and the collection of deposit refunds.

Coordinate leasing requirements for new outlet openings, relocations, renovations and closures.

Prepare opening and closure timelines and communicate updates to relevant departments.

Collaborate with Project teams on reinstatement works, renovation activities, business licence applications and operational readiness.

Monitor tenancy obligations related to handover, reinstatement and exit requirements.

Prepare leasing reports, rental summaries, occupancy reports and management updates for the Executive Chairman and Executive Director.

Monitor leasing performance indicators and provide accurate status updates on renewals, payments and lease commitments.

Analyse rental rates, market trends, sales performance and leasing opportunities to support commercial and strategic decision-making.

Provide data-driven insights and recommendations for planning, forecasting, expansion strategies and portfolio optimisation.

Coordinate document review, approval and execution processes with management and authorised signatories.

Track approval workflows, manage courier dispatches and maintain records of document submissions and receipts.

Prepare discount vouchers and other administrative documentation as required.

Ensure compliance with internal governance procedures, company policies and lease obligations.

Support site expansion and relocation initiatives through preliminary assessment and commercial evaluation.

Conduct feasibility assessments based on proposed sites and leasing terms.

Assist management in evaluating business opportunities and negotiating favourable commercial terms.

Contribute to strategic projects related to portfolio growth, cost optimisation and operational improvements.

Proficiency in Microsoft Office and the ability to work with NAV or similar tenancy and property management systems.

What we're looking for

Experience in leasing, tenancy administration, property management, business development or a related commercial function.

Strong understanding of lease administration, tenancy documentation, renewal processes and landlord coordination.

Ability to manage multiple leasing activities, timelines, approvals and stakeholders with accuracy and attention to detail.

Strong communication, negotiation, coordination and relationship management skills.

Analytical ability to assess rental rates, market trends, leasing opportunities and commercial terms.

Proficiency in maintaining databases, trackers, reports and document filing systems.

Ability to work effectively with Finance, Operations, Project, Legal, Sales Support and management teams.

Strong organisational skills and the ability to follow governance, compliance and approval requirements.

Proficiency in Microsoft Office and the ability to work with NAV or similar tenancy and property management systems.

Steering aggressively to be the LARGEST Sports Retailer in South East Asia, Al-Ikhsan is differentiated from others by its exclusive and quality product range with competitive price, attained directly from the Suppliers (brand).

The service charter to our customers is

“100% original guaranteed - we pay double of the purchase price if our goods are imitations”

Awarded with ASEAN Business Outstanding Award 2012 – Industry Class Sector Sports Retail by ASEAN Retail & Franchise Federation

“Evolved to Private Limited Company named as Al-Ikhsan Sports Sdn Bhd. The business has grown up to 110 doors all over Peninsular Malaysia”

Steering aggressively to be the LARGEST Sports Retailer in South East Asia, Al-Ikhsan is differentiated from others by its exclusive and quality product range with competitive price, attained directly from the Suppliers (brand).

The service charter to our customers is

“100% original guaranteed - we pay double of the purchase price if our goods are imitations”

Awarded with ASEAN Business Outstanding Award 2012 – Industry Class Sector Sports Retail by ASEAN Retail & Franchise Federation

“Evolved to Private Limited Company named as Al-Ikhsan Sports Sdn Bhd. The business has grown up to 110 doors all over Peninsular Malaysia”

What can I earn as a Business Development Executive