Junior Project Management Office Administrator

Logicalis Asia Pacific; Kuala Lumpur; On-site; MYR 42,000 - 68,000; Full time

Job summary

Logicalis Asia Pacific is seeking a proactive Project Management Office (PMO) administrator to support documentation, reporting, and governance across regional projects. You will coordinate meetings, maintain RAID logs, and help track financials and resources in a fast-paced tech environment.

Ideal candidates bring 2–5 years of admin experience, strong MS Office skills, and familiarity with project tools like Monday.com and Dynamics 365.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• 2 to 5 years of administrative experience, preferably in a corporate, tech, or project-driven environment.
• Proficient in Microsoft Office Suite including Project, PowerPoint, Word, Excel and Visio.
• Strong organizational and time-management skills with ability to handle multiple priorities.
• Excellent attention to detail and data accuracy.
• Strong verbal and written communication skills.
• Experience with Microsoft Dynamics, D365 F&O, and Monday.com is advantageous.

Responsibilities

• Maintain and organize project documentation, plans, logs, and templates in centralized repositories (e.g., SharePoint, Monday.com).
• Ensure version control and document accessibility for project teams and stakeholders.
• Assist in maintaining RAID logs under guidance of senior team members.
• Assist in collecting and formatting weekly/monthly project status reports and dashboards.
• Track milestones, schedules, and deliverables against baselines.
• Support basic financial tracking like logging expenses and processing invoices.
• Coordinate meetings, workshops, and steering committees; take accurate minutes.
• Act as a point of contact for internal queries to facilitate communication.
• Help onboard new project resources with system access and orientation packages.
• Support continuous improvement by updating PMO templates and processes.

Skills

Office Suite

Project coordination

Data management

Stakeholder coordination

Verbal & written communication

Education

Bachelor’s degree

Tools

Microsoft Project

PowerPoint

Word

Excel

Visio

Microsoft Dynamics

Microsoft D365 F&O

Monday.com

Job description

At Logicalis Asia Pacific, this is where you belong, grow, and thrive — at one of APAC's leading AI-driven technology integrators.

As the Architects of Change™, we combine global expertise with local insight to help organisations accelerate their journey toward becoming AI-ready enterprises. With 7,000+ professionals across 30 territories and more than 10,000 clients worldwide, we deliver lifecycle services across cloud, connectivity, collaboration, cybersecurity, and managed services — providing real-time visibility and intelligence across our clients' digital ecosystems.

You'll belong as part of a collaborative regional team embedded within a global organisation. You'll grow through hands-on experience with the world's leading technology partners, supported by investment in certifications, consulting capability, and cross-border opportunity. And you'll thrive in a culture built on inclusion, trust, and continuous improvement.

Logicalis is proud to be a Great Place to Work® Certified™ organisation across multiple APAC markets — because the commitment we bring to our clients belongs equally to our people.

Join us and help shape the future of technology across APAC.

Responsibilities:

• Documentation & Information Management
• Maintain and organize project documentation, project plans, logs, and templates in centralized repositories (e.g., SharePoint, Monday.com).
• Ensure version control and document accessibility for project teams and stakeholders.
• Assist in maintaining Risk, Action, Issue, and Dependency (RAID) logs under the guidance of senior team members.
• Reporting & Data Tracking
• Assist in collecting, collating, and formatting weekly/monthly project status reports and dashboards.
• Track project milestones, schedules, and deliverables against established baselines.
• Support basic financial tracking, such as logging project expenses, processing invoices, or tracking resource allocations.
• Follow up with relevant stakeholders on outstanding items and pending actions
• Meeting Coordination & Communication
• Schedule project meetings, workshops, and steering committees, managing calendars and sending out agendas.
• Attend meetings to take accurate minutes, capture action items, and follow up with owners to ensure timely execution.
• Act as a point of contact for internal queries, facilitating smooth communication between project teams and stakeholders.
• PMO Governance & Process Support
• Ensure projects comply with PMO methodologies, best practices, and governance frameworks.
• Help onboard new project resources by setting up system access, tools, and standard orientation packages.
• Support continuous improvement initiatives by identifying process inefficiencies or updating PMO templates

Requirements:

• Bachelor’s degree in Business Administration, Project Management, Information Technology, or a related field (or equivalent practical experience).
• 2 to 5 years of administrative experience, preferably within a corporate, tech, or project-driven environment. (Previous internship or project coordination experience is a strong plus).
• Proficient in Microsoft Office Suite, including Project, PowerPoint, Word, Excel and Visio
• Exceptional organizational and time-management skills with the ability to handle multiple competing priorities.
• High attention to detail, especially regarding data accuracy and formatting.
• Strong verbal and written communication skills.
• Good Excel and data management skills, with the ability to maintain and analyze project-related data accurately.
• Strong interpersonal and stakeholder coordination skills, with the ability to communicate and follow up effectively with internal teams, vendors, and customers.

Mindset

• Proactive, eager to learn, adaptable, and comfortable working in a fast-paced environment.
• Working experience with Microsoft Dynamics, Microsoft D365 F&O, Monday.com